Administrator - Loanhead - Salary up to £28,000 DOE
CBW is excited to be working with a leading facilities company based in Edinburgh, Loanhead. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained.
Key Responsibilities:
* Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.
* Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.
* Prepare reports, presentations, and meeting minutes as required.
* Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.
* Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.
* Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.
* Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.
* Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.
Person Specification:
* Strong financial administrative and organisational skills.
* Excellent communication and customer service abilities.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
* Ability to manage multiple tasks and prioritise workload effectively.
* Knowledge of health and safety regulations and compliance requirements (desirable).
* Experience in working within a Facilities Management environment (preferred).
* Previous experience in an administrative role, ideally within FM or a similar environment.
* Familiarity with FM operations, property management, or building maintenance (advantageous).
* Strong IT skills and experience working with databases and reporting systems.
Salary & Benefits:
* Salary up to £28,000 DOE
* 25 days annual leave plus bank holidays
* Generous workplace pension scheme
* Training, development & progression opportunities
* Monday to Friday 8am - 5pm