Detailed job description
and main responsibilities
This role supports the Head of Imaging Services, by providing a comprehensive and efficient secretarial and administrative service. The role is responsible for managing complex and sensitive business information and communication on behalf of the management team, problem solving and responding to requirements at short notice.
Responsibilities will include:
1. To schedule and attend directorate and meetings as required, prepare agendas, compile and distribute papers, record minutes and actions, and ensure that appropriate venues and facilities are booked in advance, notifying all attendees in a timely manner
2. Monitor meeting action points to ensure follow up by key individuals. Maintaining action logs as required
3. Ensure that efficient and agreed systems are in place to guarantee that time scales are met
4. Deal with correspondence promptly on behalf of the Head of Imaging Services
5. Manage and prioritise workload, whilst potentially experiencing interruptions and / or changes in priorities
6. Set out own priorities without direct supervision
7. Maintenance of constructive relationships within and across the Directorate and externally, which is vital to successfully carrying out the role.
8. The post holder is expected to work and act according to the UHD values, to be helpful, sensitive, and professional at all times.
This post predominantly involves providing PA support to the Head of Imaging Services but there will be a requirement to provide support to the other Department managers within the Radiology Directorate.
Person specification
Competence
Essential criteria
9. Familiarity with and experience in using Microsoft packages
Desirable criteria
10. Secretarial or administration training
Experience
Essential criteria
11. Two years administrative experience
Desirable criteria
12. Experience in NHS setting