Administrative Assistant
Full Time. PERMANENT.
Salary :-
£26,000 – £30,000 DOE
Hours :-
Mon – Thurs 8:15 – 5pm (30 minutes lunch)
Friday 8:30 – 12:30
We are seeking an Administrative Assistant to support both a busy Sales Team and Accounts department. We are interested in hearing from individuals who have experience in working in either of these areas or, ideally, a multi-skilled individual with excellent attention to detail and organisational skills that can provide support in both areas.
Main Duties – Sales
Supporting sales team with daily administrative activities including but not limited to:
• Enquiry processing and quotations
• Sales order processing
• Sales Invoicing
• Document processing
• Customer liaison via both telephone and email.
Main Duties – Accounts
You will be responsible for the day-to-day tasks that are essential to preparing and maintaining timely and accurate financial reporting. The role will be an integral part of the finance team and we are inviting enthusiastic focused individuals with the appropriate experience and personal qualities to work within this team.
• Day to day running of the sales and purchase ledger
• Credit control function
• Reconciliation of supplier statements
• Banking cash and cheques when necessary
• Maintaining and reconciliation of the cash book.
• Liaising with the Company’s customers and suppliers where necessary
• Generally, assist the Finance Manager and Finance Director in maintaining the Company’s financial systems.
• Generally, assist the IT manager as and when necessary
The successful candidate will ….
• Be highly organised with excellent accuracy and attention to detail
• Have a “can do” attitude, willing to work as part of a team and use own initiative
• Be Computer literate (competent use of Word and Excel along with previous experience of MRP and CRM systems.
• Be an excellent communicator across all mediums including face-to-face, telephone and electronic.
• Have a confident telephone manner (as you will be taking international calls).
• Possess a real focus on customer service.
• Have some basic accounting skills with previous experience in an accounts role
• Possess strong numerical and analytical skills
• Have good written and verbal English
Experience of the following would be a distinct advantage:
• Invoicing
• Quotations
• Shipping documentation
• Order inputting
• Progress chasing
• Online marketing (Linkedin etc)
• Website analytics
• An ability to converse in another or multiple languages.