Office Administrator (Temp - Perm), Hull
We are currently recruiting for an Office Administrator to join a well-established professional organisation. This is a varied and responsible role supporting senior leadership and ensuring the smooth day-to-day running of the office.
The successful candidate will provide high-level administrative and secretarial support, acting as a key point of coordination across departments while maintaining efficient office processes and communication.
Key Responsibilities
* Act as Personal Assistant to Directors, providing comprehensive administrative support.
* Coordinate office communications and act as a central point of contact within the office.
* Provide secretarial and administrative support to engineers and technical staff when required.
* Prepare documentation and assist with collating information for project submissions.
* Manage routine correspondence including typing letters, emails, and general documentation.
* Answer incoming telephone calls and respond to queries or direct them to the appropriate contact.
* Maintain and coordinate departmental diaries, scheduling appointments and meetings.
* Arrange and coordinate meetings, ensuring appropriate facilities, equipment, and documentation are available.
* Monitor and manage Directors’ emails during periods of absence where required.
* Organise travel arrangements for staff, including transport and accommodation if needed.
* Support new starters by ensuring they have the appropriate equipment, including IT access and office resources.
* Maintain records relating to office utilities such as gas and electricity suppliers.
* Liaise with reception to ensure internal telephone directories and extensions are up to date.
* Assist with monitoring staff holiday records on behalf of the Director.
Additional Responsibilities
* Complete weekly timesheet submissions and project allocations within internal systems.
* Prepare and reconcile expense claims where required.
* Follow company quality assurance, environmental, health & safety, and data protection policies.
* Maintain awareness of company procedures and support the consistent application of internal processes.
About You
* Previous experience within an office administration, PA, or secretarial role.
* Strong organisational skills with the ability to manage multiple priorities and deadlines.
* Excellent communication and interpersonal skills.
* Confident using Microsoft Office and general office systems.
* High level of attention to detail and professionalism.
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