· To manage the Executive electronic diaries as required, ensuring that various commitments are arranged and prioritised to achieve effective time-management.
· To deal with communications in and out of the Execs' office and liaise with senior staff in the trust and in partner organisations.
· To assist in the HR management of the Exec's line reports regarding the use of health roster, planning leave, recording working patterns, etc.
· To organise and minute meetings, some at Committee level, including:
* Preparing and circulating the agenda with minutes & other supporting documents
* Minuting and typing the minutes within reasonable timescales
* Producing and following up action logs
* Undertaking any actions arising from the meeting
· To manage a system of ordering and signing off procurement notices.
· To be a flexible member of the Executive PA team providing cross cover as needed.
The ideal candidate will be an experienced PA, approachable and confident with outstanding communication and organisational skills, and lots of initiative. A commitment to working in the healthcare environment is essential.
"Be the trusted right hand at the heart of NHS leadership, ensuring our executives can focus on delivering outstanding care."
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England, and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow, and Hammersmith & Fulham). We employ over 5,000 staff, of whom 59% are BME. Our turnover for 2024-25 is over £500m.
The Trust is rated as 'Good' overall by the Care Quality Commission. Forensic services are rated as 'Outstanding'.
The Trust is an established partner and contributor to the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
The Trust provides excellent opportunities for training and development. This post would be ideal for someone with NHS administrative experience looking for the next stage in their career or a recent graduate interested in working in the NHS.
Annual Leave starts at 27 days a year plus bank holidays.
Flexible working
NHS Pension
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