* About The Role
* We're looking for a proactive and highly organised Executive Assistant to provide maternity cover for 9 to 12 months, supporting the Head of our Real Estate team. This is a varied and fast-paced role, ideal for someone with excellent communication skills, discretion, and the ability to juggle multiple priorities. You'll play a key role in ensuring the smooth day-to-day running of the team, providing high-level administrative support, managing diaries, coordinating meetings, and acting as a key point of contact for internal and external stakeholders.
Responsibilities
* Providing high level executive, research and project support to the Head of Team.
* Proactively overseeing schedules and workload, ensuring the HoT is adequately prepared for meetings, organising meetings, preparing agendas and minute taking.
* Following up pre and post meeting actions and completing tasks as directed.
* Maintaining an overview of all key issues and work requiring attention, prioritising and resolving issues as they arise. Ensuring all tasks and time sensitive matters are completed.
* Developing and maintaining effective systems to organise and deal with the flow of work to and from the Head of Team.
* Collating and circulating papers for Board, Operations Group and Leaders meetings, and preparing other reports as required by the Head of Team.
* Developing and maintaining strong working relationships with all departments, including HR and Marketing.
* Support HR processes to include career development and follow up actions.
* Working with the Academy to ensure team requirements are met, coordinating training, supporting continuous improvement and development.
* Generate reports from the Learning Hub and follow up on any incomplete compliance training.
* Coordinate the effective organisation of events—including conferences, seminars, workshops, and meetings—in collaboration with the Travel team, including completion of BD forms, hotel bookings, and related logistics.
* Manage monthly credit card statements and personal expenses by organising and filing expense reports, ensuring all receipts are accurately documented, and assigning correct budget codes for each transaction.
* Organising team social events.
* Other projects and tasks as directed by the Head of Team.
You'll Need
* Flexible 'can do' proactive approach.
* Good initiative and problem-solving ability - offering solutions and confidently managing upwards.
* Excellent written and oral communication skills.
* Confident communicating at all levels internally and externally.
* Excellent organisational skills, attention to detail, ability to multi-task, prioritise a high-volume workload and work to deadlines.
* Ability to work well under pressure, adapt to changing requirements and see opportunities for improvement.
* Team-focus with a flexible and collaborative approach to working with others, but also the ability to work independently with minimal supervision.
* Strong client focused approach with plenty of drive and enthusiasm to help provide an excellent service.
* Excellent IT skills to include Microsoft Word, Excel, PowerPoint, and Outlook.
This job description is not an exhaustive list of responsibilities and requirements, with some duties being team specific.
In return, we offer
* Flexible working You will have the ability to work between home and the office as required.
* Health and wellbeing Cycle to work scheme, in-person and virtual yoga, subsidised on-site weekly chiropractor visits, wellbeing events and our 'Time to Move' scheme, offering colleagues time to simply get away from their desks and much more.
* Career development opportunities We are a fast-growing and ambitious firm. We appreciate and value your ambition too. We offer a supportive career development programme, and promotion opportunities twice a year for our lawyers.
* Excellent rewards and benefits Competitive pension scheme, annual leave entitlements, comprehensive health plan, life assurance, option to buy/sell annual leave, recognition scheme, Chef onsite – free lunch on Mondays and Tuesdays, shower facilities onsite, regular social events, and lots more.
* A great location and working environment Cardiff is a fantastic place to live and work. Our office, in the city centre, is right in the middle of it all, yet only a short drive from some of the best of the Welsh countryside.
We're committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants and colleagues fairly — regardless of age, gender, disability, ethnicity, religion or any religious or cultural beliefs, marital status and civil partnership, sexual orientation, pregnancy, and maternity. We have no tolerance for discrimination.
Here, we can be ourselves, succeed on merit, and grow with people from all walks of life.