Job Description
Are you an experienced Operations Administrator with commercial and technical experience in the housebuilding industry?
Pettigrew Recruitment are delighted to have been appointed by this housebuilding powerhouse as they look to appoint this pivotal role in their Operations Team. As Operations Administrator you will provide high level administrative support to both the commercial and technical teams. Ensuring all information is collated and stored correctly to ensure the smooth progression of the projects.
What you’ll do as an Operations Administrator
Commercial
* Administer Tender Process.
* Administration of Subcontractors information (set up / phone calls & emails / issuing drawings / remittances / client extras).
* Tracking Insurances – updating on XL trackers and COINS.
* Set up and maintain subcontractor accreditations on CQMS portal.
* Produce Client Extras Summary for sales use.
* Dealing with administration of weekly employee’s timesheets.
* Updating payment trackers.
* Updating of H&S / O&M Manuals.
* Tracking and filing payment applications and invoice administration.
* Assisting QS’s with subcontract payment processes.
* Expenses for both Directors.
* Prepare, compile and sort documents for data entry.
* Check source documents for accuracy.
* Obtain further information for incomplete documents.
* Transcribe information into required electronic format.
* Scan documents into document management database.
* Check completed work for accuracy.
* Store completed documents in designated locations.
Technical
* Raising purchase orders and general organisation of invoices / fees.
* Updating Drawing Registers / issue updates / deal with internal drawing enquiries.
* Managing Premier Guarantee platform.
* Assisting with third party info.
* Procurement: raising BACS payments / fees.
* Tracking/obtaining relevant certifications.
* Attending meetings: minute taking/action log updating.
For this role we are looking for applicants with the following:
* Experience in a property administration environment.
* Experience in using COINS or an equivalent.
* Previous use of Bluebeam programme is desired but not essential.
* Strong organisation; customer service; problem solving; Microsoft 365; diary management and workload prioritisation skills.
* Ability to remain calm and productive under pressure.
* Strong communication skills - written and verbal.
This is an exciting opportunity for those looking to move forward in their administrative career to a company providing excellent benefits. A company where your success is celebrated, your growth supported, and your work truly matters.
Get in touch with Ashleigh today for more information.
Pettigrew Recruitment Group Limited is an equal opportunities employer and acts as an employment agency for permanent recruitment. Pettigrew Recruitment Group is also an employment business for the supply of temporary workers. By applying for this job, you accept the T&C’s, Privacy Policy and Disclaimers which can be found on their website.