Interview Co-ordinator
Reports To: Talent Acquisition Manager
Location: Bristol city centre with hybrid after training
Employment Type: Temp contract until April 2026
Our client is seeking a bright, articulate candidate to support their busy talent acquisition team with scheduling volume interviews. You will play a critical role in ensuring a smooth and efficient recruitment process by coordinating and scheduling interviews between candidates and hiring teams. This role requires strong organisational skills, attention to detail, and excellent communication to deliver a seamless experience for candidates and internal stakeholders.
Your role:
Interview Coordination
Schedule and confirm interviews (phone, virtual, and onsite)
Coordinate availability between candidates, recruiters, and hiring managers.
Manage interview logistics, including meeting links, room bookings, and panel preparation.
Update and maintain interview schedules in the Applicant Tracking System (ATS) and calendar tools.
Candidate Experience
Serve as a primary point of contact for candidates regarding interview logistics.
Provide clear instructions and timely updates to candidates throughout the process.
Ensure every candidate has a positive and professional experience.
Stakeholder Communication
Collaborate with recruiters, HR, and hiring managers to confirm interview details.
Communicate promptly about changes, cancellations, or reschedules.
Ensure interviewers are prepared and have access to candidate materials.
Process & Systems Management
Maintain accuracy of interview data within the ATS (e.g., Greenhouse, Lever, Workday, etc.).
Support recruitment operations with reporting or process improvement initiatives.
Help refine scheduling processes to improve efficiency and candidate experience.
The person:
Strong organisational and multitasking abilities.
Excellent written and verbal communication.
Proficiency with tools such as Outlook/Google Calendar, Zoom/Teams, and ATS platforms.
High attention to detail and accuracy.
Professional and empathetic candidate interaction.
Ability to work effectively in a fast-paced, high-volume environment.
Time management and prioritisation skills.
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