Retail Projects Operations Supervisor- Admin
Introduction: As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.
Key Responsibilities:
Project Planning and Execution:
* Support the operational managers to maintain their work in progress and debt profile.
* Support the operational managers to understand customer profitability.
* Raise applications for payment along with Project managers.
* Raise sales invoices in accordance with company policies.
* Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application of identified as comprehensive.
* Help maintain the purchase order system.
* Assist in the preparation of financial reports as required.
* Provide administration support for the Contract Manager for financial queries.
* Input time sheets onto the relevant systems.
* Uploading information to the client's systems as required.
* Updating the clients CAFM system as required in a timely manner.
* Liaison with the operations team from engineer to director level.
* Covering other team members annual leave and sickness
* Carry out other general administration duties as required from time to time.
* Ensure that the Company is always presented in a good light.
* Follow Company administration procedures.
* Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
* Attend team briefings as required.
* Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
Requirements:
* Working towards, or have gained, a recognised finance qualification (preferably AAT)
* Proficient in Excel, Word and Microsoft Outlook
* Good IT skills – will be required to use internal company system
* Ability to work as a team
* Ability to prioritise workload
* Attention to detail and accuracy are key attributes
* Excellent communication skills