At Chemify, we are digitizing chemistry to speed up the development of life‑saving drugs and innovative materials. We ae seeking a highly organized and proactive Executive Assistant to provide mission‑critical support to our C‑level leadership team.
In this role, you will act as a strategic partnerfor our executives, managing complex global calendars, streamlining high‑stakes communications, and ensuring operational excellence across the leadership tier. You will be a primary point of contact for internal and external stakeholders, handling sensitive information with the utmost discretion and integrity.
Key Responsibilities
Executive Support
* Manage complex calendars and schedule meetings across time zones
* Coordinate domestic and international travel (itineraries, hotels, expenses)
* Prepare meeting agendas, presentations, reports, and briefing materials
* Attend meetings when needed, take minutes, and track action items
Communication & Coordination
* Serve as a main point of contact for internal and external stakeholders
* Handle sensitive information with discretion
* Screen and prioritize emails, calls, and messages
* Draft, review, and edit communications on behalf of executives
* Build strong relationships with internal teams to promote collaboration and information flow.
Operational & Strategic Support
* Support executive‑level projects and cross‑functional initiatives
* Organise board meetings, executive offsites, and leadership events
* Track deadlines, commitments, and follow‑ups for senior leaders
* Assist with improving processes and workflows
* Demonstrates strong decision‑making skills based on sound judgment and available information.
Administrative & Office Management
* Maintain organised digital and physical filing systems
* Complete ad‑hoc tasks and special projects as assigned
Required Qualifications
* Experience as an Executive Assistant supporting C‑level or senior leaders
* Excellent organizational and time‑management skills
* Strong written and verbal communication skills
* Professionalism, integrity, and discretion
* Ability to anticipate needs and work independently
* Proficiency in Microsoft Office and/or Google Workspace
Preferred Qualifications
* Bachelor’s degree or equivalent experience
* Experience in a fast‑paced, high‑growth environment
* Familiarity with board governance and executive reporting
* Experience supporting multiple executives
* Strong judgment and problem‑solving
* Adaptability and resilience
* Excellent interpersonal skills
* Ability to manage pressure and shifting priorities
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