VACANCY - full time, Permanent Administrator Salary - £26000 - £33000 (This may be further negotiable for a very experienced Administrator from a technical or engineering background) Hours - 37.5 hours per week - Mon - Fri Location - Clydebank (Modern state of the art offices, with free employee parking onsite) Employment Benefits * Competitive salary package * Discretionary Bonus * Employer Pension Contribution * 25 Days Annual Leave & 8 Bank Holidays * Life Insurance * Employee Assistance Programme (EAP) * Flexible Working Arrangements * Flexible Bank Holiday Days * 1 Professional Membership Subscription * Opportunities for career advancement and training * Dynamic and inclusive work environment * Contribution to meaningful projects with a positive impact on communities and the environment About The Company A fast-growing design and engineering consultancy working across the water sector. With offices on the outskirts of Glasgow and also in London. We're now looking for a proactive and dependable Administrative Assistant to support the day-today running of the business operations. This is a key hire with the potential to grow into a broader PMO (Project Management Office) leadership role as the business scales. The company takes pride in being a small-sized company that provides the ideal environment for professionals seeking rapid career progression. Our commitment to growth means you can be at the forefront of exciting developments in the water industry and enjoy the rewards that come with it. We offer a robust professional development program designed to support your career advancement. Our structured process sets clear targets and timelines, ensuring that your progression remains a priority throughout your tenure with us. Moreover, our Directors have a laser focus on employees' wellbeing, offering flexible options like remote and condensed working schedules to promote a healthy work-life balance, depending on project and company needs. Role Overview HOURS Monday to Friday 37.5 hours per week.(as mentioned, there will be flexibility within the full time hours). This is a varied and hands-on role where you'll support a wide range of business and project activities, from financial admin to recruitment and document control. You'll work closely with the leadership team to ensure the smooth running of daily operations and support our rapid growth. Over a period of time, this position offers the opportunity to shape and lead a PMO function, with potential to manage processes, reporting, and junior team members as we expand. Key Responsibilities Financial & Operational Support * Raise and issue client invoices and manage the monthly invoicing cycle. * Track and manage secondments, including resource planning and contracts. * Process and manage employee expenses: approval, payment, and accurate recording. * Support credit control and update internal cash flow and billing trackers. * Track and record supplier bills and manage timely payments. * Support end-of-month financial reporting in coordination with accountants. * Maintain accurate records in Xero and project management systems. Administrative & Business Support * Manage general correspondence, post, and incoming enquiries * Maintain digital document control and ensure project folders are well organised * Schedule internal and external meetings; manage calendars for the team and directors * Support onboarding for new staff and subcontractors: contracts, compliance, and inductions * Manage internal trackers (e.g. holidays, timesheets, training records) * Order office supplies and support logistics for meetings or team events * Assist in recruitment pre-selection: screen CVs, arrange interviews, liaise with candidates * Provide ad hoc admin support to ensure smooth daily operations Strategic Opportunity - Future PMO Development * As we grow, contribute to standardising internal processes and project delivery frameworks * Help implement systems and templates that support consistent project reporting * Opportunity to shape and lead a future PMO team, focused on project controls, quality, and resource coordination About You * Experience in an administrative &/or business operations role, ideally in consultancy, engineering, or professional services * Financially literate, with confidence working on invoicing, expenses, and basic reporting * Exceptionally organised with a strong attention to detail and follow-through * Great communicator who's proactive and happy to take ownership * Proficient with Xero, Google Workspace, Dropbox, and project tools (or quick to learn) * Discreet, trustworthy, and comfortable handling sensitive business information * Ambitious, adaptable, and excited to grow with the company We believe in building a team of dedicated professionals who share our vision for success and innovation within the water industry. Join us and embark on a rewarding journey of professional growth and achievement.