Main area Corporate Grade NHS AfC: Band 3 Contract Permanent: 37.5 hrs per week, Monday to Friday. 08:00am to 04:00pm Hours Full time - 37.5 hours per week (Hours of work will normally be 08:00 - 16:00 Monday to Friday (however flexibility will be required to cover other shift patterns as detailed in Job Description when needed to support the service) Job ref 435-1LSC-ELHT-029-25
Employer East Lancashire Hospitals NHS Trust Employer type NHS Site Blackpool Victoria Hospital Town Blackpool Salary £24,625 - £25,674 per annum Salary period Yearly Closing 26/06/2025 15:00
NHS AfC: Band 3
At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system.
One LSC stands for ‘One Lancashire and South Cumbria’ and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership.
The Trusts that make up One LSC are:
Blackpool Teaching Hospitals NHS Foundation Trust
· East Lancashire Hospitals NHS Trust
· Lancashire and South Cumbria NHS Foundation Trust
· Lancashire Teaching Hospitals NHS Foundation Trust
· University Hospitals of Morecambe Bay NHS Foundation Trust
One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts.
The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve.
Job overview
- To provide a high-quality Receipting & Distribution service
to Blackpool Victoria Hospital in line with Procurement
Department procedures and Standing Financial Instructions .
- To provide and maintain a flexible, dedicated,
comprehensive frontline support service to the staff and
patients and provide a support service to other departments
of the Trust. This involves undertaking a wide range of duties
including delivering and handling consumables to enable the
clinical and non-clinical departments of the Hospital to
- To assist Trust Management in meeting the corporate
objectives of the Trust.
- To deliver orders throughout the hospital site to wards and departments.
The job is for 37.5hrs a week which will be made up of 7.5hr daily shifts between the hours of 08:00 to 16:00 Monday to Friday
Main duties of the job
We are now looking to recruit a Receipting & Distributing Coordinator. Reporting to the Receipting & Distributing Manager, the post holder will be responsible for providing a range professional supply chain and logistics service at the Blackpool Hospitals NHS Foundation Trust.
· To assist the receiving of delivery of goods and supplies into stores, unpack deliveries, check quantities against delivery notes and prepare ready for onward transmission to Wards & Departments.
Working for our organisation
One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system.
One LSC stands for ‘One Lancashire and South Cumbria’ and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership.
The Trusts that make up One LSC are:
· Blackpool Teaching Hospitals NHS Foundation Trust
· East Lancashire Hospitals NHS Trust
· Lancashire and South Cumbria NHS Foundation Trust
· Lancashire Teaching Hospitals NHS Foundation Trust
· University Hospitals of Morecambe Bay NHS Foundation Trust
One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts.
Detailed job description and main responsibilities
MAIN DUTIES:
· The post holder will work as part of a team to provide an efficient delivery servicefrom the Receipt and Distribution point to the wards and Departments of Victoria Hospital and deputise for the R&D Manager when unavailable.
* To collect and return empty cartons and cages to the Receipt and Distribution Department.
* Undertake distribution duties as necessary using both motorised equipment and non-motorised equipment in accordance with training and proficiency skills.
· Always maintain security of items in stores and ensure the efficient supply of goods to all departments in the trust.
· Book receipts into the Oracle computer system, interrogate and deal with problems regarding deliveries from wards & Departments.
· Responsible for ensuring the stores are kept clean and tidy in accordance with Health & Safety
· Obligation to undertake additional training where necessary to learn new techniques on materials handling & Information Technology programmes.
· Packing and returning unwanted/faulty goods back to the manufacturer.
· Instruct and train other stores staff on the operation of stores as necessary.
· Prioritising of urgent deliveries and notification of the relevant ward or Department on receipt of urgent goods.
* Have a flexible attitude to working hours to meet the needs of the customer.
* Provide cover for other Logistics & Supply Chain team as identified by the Line Manager
* Ensure compliance with Trust financial instructions and policies.
* Other duties as required by the Line Manager
COMMUNICATION
Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.
Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.
Develop strong working relationships with Trust colleagues.
Build and maintain strong customer and supplier relationships
TRAINING AND DEVELOPMENT
Undertake all relevant mandatory training.
Maintain personal and professional development to meet the changing demands of the job,
Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
To purchase goods and services, within agreed targets and for specific customer groups/departments.
Develop and maintain a sound knowledge of products.
To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
Advise customers of inabilities to supply and offer alternatives where identified.
Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
Ensure that a clean and safe working environment is maintained.
Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
Have a good understanding and awareness of Trust Policies and Procedures.
Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
EMPLOYMENT ACTS AND CODES OF PRACTICE
All employees are required to comply with employment legislation and codes of good practice.
Equality and Diversity
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
Health and Safety
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
Infection Control
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
Sustainability and Corporate Social Responsibility
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities
Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.
Safeguarding
All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.
Data Protection Act
All members of staff are bound by the requirements of the Data Protection Act 1998.
Rules, Regulations, Policies, Standing Orders and Financial Instructions
All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.
Research and Development Projects
Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.
Development Review
Key performance objectives, development needs, and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.
Training
Post holders are required to attend any relevant and mandatory training for the post.
Any other work or outside interests must not conflict with the duties and responsibilities of your attendance for work as an employee of East Lancashire Hospitals Trust. In accordance with legislation on working time,it is a condition of employment that all staff must inform their line manager before taking up any private practice, work for outside agencies or other employers, other work for this Trust (including bank work) and / or voluntary work. This is to ensure there is no conflict of interest with your NHS duties.
Review of Job Description
This is not intended to be a comprehensive description of the duties of the post. Due to the Trusts commitment to continuous improvement, it is likely that the post will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in consultation and agreement with the post holder
STANDARDS OF CONDUCT
Conduct duties with regard to values underpinning the Trust’s Vision “to be a great Trust providing the best possible healthcare to the people of East Lancashire”: -
Values: -
* Respecting the individual
* Putting patients and customers first
* Promoting positive change
* Acting with integrity
* Serving the community
Underpinning the Trust’s vision and values are the following key operating principles that influence the way in which the Trust does business: -
* Understand the world we live in and deal with it
* We are clinically led, and management supported
* Support departments support the front line
* Everything is delivered by and through Divisions
* Compliance with standards and targets are a given. They are the things we do to help secure our independence and influence
* Quality is our organising principle – driving quality up and cost down is not mutually exclusive
* We deliver what we say we need to
Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence.
The Trust operates a Tobacco Control Policy.
Person specification
Practical/Physical Skills
* Self-motivated Team player
* Resilient
* Ability to communicate at all levels
* Previous manual handling training
Other
* Access to transport for work purposes
Qualifications
* Educated to GCSE English/MathsGrade C/4 or equivalent level/or relevant experience
* Computer Literate
* ECDL or relevant experience CIPS level 2
Experience
* Experience in a stores environment, usually around two years
* Experience of a customer service related department or similar environment
* Experience of working in/with multi-disciplinary teams
* Experience of working within a Stock Control, Purchase, supply / logistics environment
* Experience of Oracle Purchase Order System or equivalent system
* Experience of Supply Chain stock control or purchasing/supply
* Experience in stores management at any level
Knowledge
* Organisation, interpersonal and analytical skills
* Good working knowledge of software packages including Microsoft Office & Excel
* Experience of working in NHS other public sector
Dear Potential Applicant,
It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
* Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
* This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
* Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
* Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS)
If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.
The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.
In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.
This cost is not applicable for a Volunteer post
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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve.
We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.
We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email admin.recruitment@elht.nhs.ukor write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH
Thanks for taking the time to view this advert; we look forward to receiving your application.
Please be aware that this vacancy may close earlier than the published date if sufficient applications are received. It is, therefore, recommended that you apply as soon as you can.
We will contact you by e-mail to update you on the progress of your application, so please check the e-mail account that you applied from regularly (including spam/junk).
The Trust is an equal opportunities employer, is committed to improving the working lives of its colleagues and operates a 'Zero Tolerance' policy on aggression, violence, bullying and harassment.
As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust.
It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.
We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that as an employer we are under-representation of BAME employees. Appointments will be made on merit.
We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable you to apply for this post.
Use of Artificial Intelligence (AI) when writing job applications
If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for. There is also a risk that it can generate false or misleading information.
AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by East Lancashire Hospitals NHS Trust and could negatively impact on your chances of success in the application process.
We have added a disclaimer to our application process advising that the use of AI is monitored and if applicants have used it then they are required to declare this.
Supporting Information
The supporting information section is an opportunity for you to showcase how your qualifications, knowledge, skills and experience align with the requirements and criteria outlined in the job description and person specification.
Recruiting managers score applications based on the criteria listed in the person specification. They will be looking for evidence of how you meet these criteria. To increase your chances of securing an interview, please provide examples of how you have applied your skills and knowledge in real-life situations. Share work-related successes and challenges you have navigated that align with the criteria. These could be from various aspects of your life, including work, education, and personal experiences.
Consider structuring your supporting information section with clear headings or bullet points. This approach will help both you and the recruiting manager navigate through your application more effectively.
Please note: a young person must be in part-time education or training until they’re 18. If you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role.
Disclosure and Barring Service checks
If the role you’ve applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40, Standard DBS check £26.40, Enhanced DBS check £54.40 and Enhanced DBS check with Barred List(s) £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here .
In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working.
NO UNSOLICITED ADVERTISING COMPANY APPROACHES
We look forward to hearing from you soon!
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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