The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
This position is open to internal candidates only.
BACKGROUND
Over the past 90 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
IRC UKis part of the IRC global network, which has its global headquarters in New York. Our team in the UK works to raise profile, deliver policy and practice change, and increase funding to help restore health, safety, education, economic wellbeing and power to people devastated by conflict and disaster. Since 2021, IRC UK has also provided integration services directly to refugees in England.
In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.
The Purpose of the Role
Support strategic sourcing of indirect categories and projects for UK, Belgium, Switzerland and Sweden. Establish strong collaborative relationships with functional areas to align around category strategies and project requirements, scopes, and timelines. Partner with global and regional HQ offices and programmes to drive procurement through the Supply Chain team and eliminate unmanaged spend. Establish long-term agreements where feasible to reduce transactional work and obtain optimal quality, service, price, and other benefits for IRC. Advise and enable HQ offices and programmes in their sourcing projects as appropriate. Develop beneficial partnerships with global and regional suppliers and other organisations.
Indirect sourcing categories may include marketing services, local IT and telecommunication equipment, systems, and services, consulting services, financial systems and services, human resource systems and services, office supplies, equipment, and services, and other indirect categories of goods and services. Specific responsibilities include facilitation of sourcing initiatives and projects with Programmes, development of category strategies with guidance as appropriate, negotiation with suppliers, establishment and maintenance of supplier relationships, and leadership of Business Reviews with suppliers and internal partners. Total category spend and supplier-base in each category is managed by HQ teams and programmes; however, the Procurement Manager must offer oversight and support totheHead of Facilities and Procurement and GSC.
Scope and Authority
Authority:
•Complianceof policies and procedures for IRC UK procurements.
Responsibility for Resources:
•Responsible for daily activities of the procurement lifecycles are executed efficiently both physical and digital
Key Working Relationships
•Reports to Head of Facilities and Procurement
KEY ACCOUNTABILITIES
* Establish strong collaborative relationships with internal groups including Programs,
* Regional/Country Offices, Finance, Human Resources, IT, Legal, and others
* Lead each source project: facilitate team meetings, supplier engagement, handle and document the RFX process
* Support the creation of category strategies, supported by market and industry analyses for most common and/or financially significant categories procured in the UK and relevant EU offices, to identify savings opportunities therein.
* Collaborate with Global Procurement and office teams, strategically using local, regional, and global rate setting agreements as appropriate.
* Establish and maintain supplier relationships, and facilitate periodic Business Reviews to continually identify process improvements and cost reduction opportunities
* As required manage complex projects from conception through implementation, including change managementincluding policy, tool, and system rollouts at the UK and relevant EU office level.
* Serve as subject matter specialist to HQ and Country Program teams
* Diligently manage documentation and compliance with IRC and Donor policies and regulations
* Prepare analyses of spend data, category supplier bases, and cost models
* Managing the preparation and disturbing procurement communication with internal and external stakeholders
* Engage the UK and named EU offices in annual planning
* Actively support procurement training to stakeholders
* Creating and managing procurement documents and processes as required
Collaborative working:
•Maintain documents, contracts, supplier data bases
•Review and place purchase requests and purchase orders
• Maintain inventory / Asset tracking INTEGRA
• Research potential suppliersand verify the supplier pool is diverse for each category.
•Conduct due diligence on new and existing suppliers
•MDM coordination and support
•Support cross boarder / international supply chain requirements.
Job Requirements:
* Strongexperience in a range of indirect spend categories
* Experienced user of Excel, Word, PowerPoint, and ERPs
* Solid experience in contract negotiation and supplier relationship management
* NGO experience preferred, including understanding of institutional donors’ (FCDO, ECHO, and others) procurement policies
Demonstrated Skills and Competencies:
* Excellent problem solving, communication, and influencing skills within a matrix environment
* Demonstrated knowledge of procurement industry cost structures and drivers
* General knowledge of applicable sourcing, planning, and logistics laws and regulations
* Demonstrated project management and process improvement experience
* Ability to document partner requirements and specifications in conjunction with subject specialists, measure and drive adherence to requirements and specifications, and handle internal and supplier relationships to achieve desired results
* Strength in meeting or exceeding project achievements and deliverables, while multitasking and prioritising
* Ability to provide fact-based strategy and sourcing recommendations
* Strong emphasis on accuracy and detail.
* Willingness to go the extra mile.
* Good time management and organizational skills.
* Use of independent judgment and initiative.
* Be a great teammate.
* Good numerical skills.
* Commitment to IRC’s values
Working Environment:
Office work environment. Travel less than 10%
Standard Responsibilities
Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC team.
Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies
Standard Job Requirements
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.These are Integrity, Service, Equality and Accountability.In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Related standard content:
IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.
UK:
Narrowing the Gender Gap: The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including flexible hours (when possible), enhanced maternity/adoption leave and pay and gender-sensitive security protocols.
Candidates must have the right to work in the UK.
The application deadline is Wed 20th August 2025.
IRC UK strives to be an equal opportunities employer. IRC UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.
IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.
IRC UK will ensure that individuals with disabilities are provided with reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.
Recruitment Process
The process for this role will be as follows
•First round panel interview online or in person
•Second round panel interview – in person if required
If you have any questions or need assistance with the online recruitment process, please contact the IRC UK HR team atapplications@rescue-uk.org
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Minimum Qualifications:
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
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