Office Administrator – Crewing & Finance Support
📍 Caterham | 💼 Permanent | £28,000 | Mon-Fri 9:00-17:00
We’re working with a well-established business who are seeking a highly organised Office Administrator to support their Crewing and Finance functions. This is a varied role within a small, close-knit team where you’ll play an important part in ensuring the smooth running of day-to-day operations.
This position would suit someone with solid administrative experience, excellent attention to detail, and the ability to juggle multiple tasks at once. If you thrive in a busy environment and enjoy taking ownership of your work, this could be the perfect opportunity.
Key Responsibilities
In this role, you’ll be responsible for:
General office administration – answering calls, managing emails, ordering supplies, and keeping digital and paper records organised
Crew administration – maintaining crew files, monitoring expiry dates for medicals/ID documents, arranging safety refresher training, booking travel, and coordinating crew schedules
Documentation management – supporting applications for official crew documentation and ensuring all records are up to date
Finance support – processing and coding invoices, assisting with payroll records, maintaining accounts filing systems, and supporting audit preparation
Record-keeping – ensuring voyage, training, and financial records are complete and accurate at all times
About You
The successful candidate will bring:
Previous administrative experience (finance, HR, logistics, or compliance experience advantageous)
Strong IT skills, including MS Office (experience with Dynamics 365 desirable)
Excellent organisational skills and a keen eye for detail
The ability to work well as part of a small, collaborative team
A proactive, adaptable approach and confidence handling a varied workload
A UK driving licence would also be beneficial, though not essential.
What’s on Offer
A varied and engaging role where no two days are the same
The chance to support both operational and finance functions, gaining broad and valuable experience
A supportive working environment with a professional yet friendly office culture
The opportunity to make a tangible impact on a growing business
📩 If you’re a motivated and detail-driven administrator looking for your next challenge, apply today and take the next step in your career.
For your information:
*Interested? Please send your CV in as a Word format only
**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship)
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