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Senior People & Culture Associate – Contracts
The Senior People & Culture Associate for Contracts provides administrative support across a variety of functions supporting the recruitment, hiring and consultant lifecycle of Internews Europe (UK) and Internews International (France) Personal Services Contractors.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following, with other duties upon request:
1. Draft personal services contracts and modifications for both Internews Europe and Internews International
2. Review contract requests on a case-by-case basis to ensure adherence to organisational and international hiring regulations, tailoring needs to those of Internews Europe, Internews International and the overarching Alliance
3. Liaise with program teams to explain and advise on policies and best practices
4. Lead collaboration with PMUs to find suitable solutions that meet the needs of all stakeholders for PSC contracts and modifications
5. Distribute and track contract documents through electronic signature software, proactively setting reminders and ensuring documents are signed within service level commitment timeline
6. Create and maintain accurate, up to date contractor records
7. Run regular, weekly, bi-weekly, monthly or ad-hoc personnel reports
8. Provide support and reporting on personnel data for internal and external organizational audits
9. Perform background screens as required for long-term consultants
10. Perform regular data audits within specific HR systems, updating data as needed in response to data audit findings
11. Co-Manage contracts request inbox, ensuring individual tasks are picked up, processed, and archived
12. Perform vetting upon new contract process, clearing false hits or escalating results as needed
13. Determine necessary compliance documentation and approvals for each contract or modification including ERGO pre-approvals, RRSAs, Right to Work checks, etc.
14. Initiate the process of acquiring necessary approvals including liaising with other teams and ensure outcomes have been documented in an auditable manner
15. Pro-actively flag and support updates to SOP documents for recruitment processes as requested
16. Cross-train on a range of other HR duties and support as needed
17. Review and track Conflict of Interest disclosures as needed
18. Support clearance of consultant conflict of interest disclosures, escalating disclosure as needed
19. Provide support, coordination, and project management to wider HRPC projects and priorities as required
20. Complete ERP data entry and maintenance for all IEU and II PSCs as well as locally engaged staff
21. In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
22. University Degree or equivalent experience and Minimum 3 years of prior relevant experience
23. Professional proficiency in English (written and spoken)
24. Prior experience in office administration experience, preferably in Human Resources
25. Proven ability handling confidential and/or sensitive information
26. Prior experience with databases, preferably an HRIS
27. Strong grasp of Microsoft Windows environment including MS Word, Excel, Outlook, and Explorer
28. Organized, logical, detail-oriented
29. Critical thinking skills and ability to following documented procedures; ability to take direction and work independently to complete tasks on time
30. Strong written and verbal communication skills
31. Experience working in collaborative team environment
32. Internet savvy
33. Proven organizational skills, with good attention to detail
34. Proven ability to operate in a multicultural and remote work environment
35. Proven ability to multitask and prioritize a shifting workload
36. Experience working in a collaborative team environment.
Preferred
37. CIPD certification (Level 3 or above)
38. Experience with web-authoring, intranet, and / or page layout software
39. Prior experience working for an international nonprofit or in the international development sector.
WORK ENVIRONMENT:
Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.
CLOSING DATE FOR APPLICATIONS:
Midnight on the 19th of October 2025
*If the successful candidate is located in France, the salary offered will be in line with the French-specific scale.