NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
We currently have a vacancy for a Clerical Officer post within the Eye Outpatient Department at Aberdeen Royal Infirmary.
Responsibilities
* Ensure that paperwork is processed using the patient‑based record system MediSIGHT, scanned into the patient’s PMS record and paper copies posted to recipients.
* Order stationery via PECOS and perform other administrative tasks as required.
We are looking for an enthusiastic and friendly individual to join our service. This can be a demanding role with a high volume workload. The post holder should be able to work autonomously.
Qualifications
* Knowledge of PMS and previous experience within a hospital environment.
* Training can be given for the selected candidate.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge into various other medical, surgical, and clinical services, or over time developing into supervisory, training, or management roles.
Diversity and Inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and apply if you meet all of the essential criteria.
Additional Information for Candidates
As from 1/4/26, the Agenda for Change full‑time working week will be reducing from 37 to 36 hours per week. Part‑time hours will be reduced pro‑rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
As a disability‑confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
You should apply for this post by completing the application process on Jobtrain (please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered).
Posts close at midnight on the indicated date unless the advert states otherwise. The post may close early due to volume of applications.
Important Notes
* If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
For informal enquiries please contact Wendy Walker, Assistant Secretarial Service Manager, at wendy.walker3@nhs.scot.
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