What's the role?
Within this role you will be responsible for the overall management of a team of administrators to ensure the provision of a professional and first-class service to clients. You will maintain and develop relationships with team clients and potential new clients and contacts whilst promoting the positive image of Gen II through the professional application of services and knowledge. You will be a member of the Real Asset Funds Senior Management team and act as a liaison between the senior leaders and managers.
What you'll be doing
Managerial
* Overall oversight of an administration team
* Ensure team adherence to internal company procedures
* Development/enhancement of team specific procedures
* Responsibility to ensure that the team adheres to Gen II procedures
* Responsibility for the financial management of the team and ensuring that team accounting deadlines and review deadlines are met
* Monitoring and developing strategies to improve recoverability and profitability
* Ensuring fee arrangements are appropriate and remain so
* Attend senior management and managers' meetings
* Involvement with Group projects as either a member of a committee or as team leader
* Oversight of appraisals for all team members and conduct appraisals for senior members of the team
* Attend recruitment interviews
* Leading and driving business change
Development of others
* Development of internal short courses, if required
* Presentation of internal short courses and training sessions, if required
* Coach team in relation to client activities and Gen II procedures
* Coach team in relation to time management, financial management and prioritisation skills
Administration
* Overall responsibility for a portfolio of clients (including complex and key clients)
* Act as a Gen II 'A' Authorised Signatory
* Travel to meet with team clients
* Liaise with team clients
* Comprehensive knowledge of the differing requirements/ processes for high-risk clients
* Undertake final sign off on capital activity (drawdowns, distributions etc) and release to investors
* Review of financial statements for team clients as appropriate
* Liaising with all intermediaries and external agents such as new business introducers, legal advisors, auditors and the JFSC in respect of team clients
New Business
* Develop new business
* Assist with new client proposals
* Liaise with new clients, business introducers and intermediaries
* Assist with the client acceptance process for new clients
* Responsibility to ensure all relevant business development and client relationship information is recorded correctly
Financial Management
* Ensure fee arrangements are appropriate and remain so
* Oversight of the billing process by reviewing and giving final sign off on BCF's (billing control forms) and WIP (work in process reports) for team
* Analyse and report on WIP for team clients
* Monitor and aged debts for team and be a point of escalation if required
* Monitor and report on recoverability and profitability
* Involvement in the budget process and monitoring performance against annual budget
The ideal background for this role:
* Table 4 qualification
* Sound academic background
* 8+ years' relevant industry experience
* Comprehensive and detailed understanding and knowledge of the local finance industry legislation and regulatory requirements in which we operate
* Excellent understanding of client financial statements
* People management theory and practical application
* Leadership, motivation and delegation skills
* Presentation skills
* Decision making with conflicting and demanding deadlines
* Building and creating sense of team spirit and loyalty
* Strategic and commercial approach to business development
* Ability to assimilate information and project manage
Role Location/Hybrid Schedule
This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.
Legal statements
This role is likely to be captured under the Senior Manager Regime in Jersey (as outlined by the Jersey Financial Services Commission and the Financial Services Commission (Amendment No 8 (Jersey) Law 2022) and therefore you will have a duty of responsibility and be expected to adhere to the relevant AML legislation and regulation in Jersey and also the exemplary standards of governance and accountability set in relation to fitness, and propriety and conduct. This means that the JFSC may impose a financial penalty on you if you are culpable in a significant and material contravention by Gen II on the Money Laundering (Jersey) Order 2008 or the AML Codes of Practice.