Your newpany
A charity in the Esher area dedicated to supporting individuals andmunities affected by substance misuse and addiction. They offer a range of services, including treatment programs, counseling, and educational initiatives, aimed at promoting recovery and improving overall well-being. Their efforts are focused on creating a healthier, safer environment for everyone involved. This charity is looking for immediate support within the Accounts Payable function on a part-time temporary basis for up to 3 months. The role will be 21 hours a week, one day in the office (after settling in) and at a rate of £13 - £15 per hour.
Your new role
1. Maintain and update the Purchase Ledger, ensuring all information held is accurate
2. Ensuring invoices received from suppliers are valid
3. Ensuring that all direct debits have back up
4. Processing volunteer expenses
5. Ensuring the AP inbox is monitored daily
6. Ensuring invoices are approved by managers on a timely basis
7. Posting invoices and credit notes and ensuring they are coded correctly
8. Reconcile supplier statements
9. Answer queries from suppliers and staff members regarding statements, invoices and payments
10. Provide support to the finance team.
11. Ensuring all transactions are matched.
12. Ensure all filing is kept up to date – Direct debits and any chap payments
13. Ensuring all accounts payable activitiesply with relevant financial policies and procedures.
14. Responsible for entering intepany invoices
15. Strengthen and grow relationships with vendors and suppliers through timely payments.
16. Assist with Rydoo (in house employee expense system)
17. Assist in streamlining and improving the accounts’ payable function
18. Manage cut off procedures and inform FM of any invoices to be accrued
19. Assist with internal and external audits and any associated fieldwork
20. Ad hoc duties as directed by FM and DF
What you'll need to succeed
Experience and Qualifications:
21. Experience of working as an accounts assistant within a finance team
22. Experience of accounts payable function
23. Proficient in Excel and Word
24. Minimum A-levels