Facilities Coordinator
Location: Dyce, Aberdeenshire (BP Site – 1–4 Wellheads Avenue, AB21 7PB)
Hourly Rate: £14.79 per hour (Inside IR35)
Contract: 24th November 2025 – 27th March 2026
Hours: 40 hours per week, Monday–Friday, 7:30am–4:30pm (1 hour unpaid lunch)
Overview
We are recruiting a Facilities Coordinator to join a busy on-site Workplace Support team at a major BP client site in Dyce. Working as part of a team of three and reporting to the Soft Services Manager, you will play a key role in delivering excellent workplace standards, customer service, and hands-on support across the building.
This is a varied, physical role that involves daily floor walks, meeting room setup, furniture moves, goods receipting, basic repairs, and supporting wider facilities activities. It is not an admin-based role — most of your time will be spent around the building ensuring the workplace is safe, functional, and ready to use.
There is the potential for the role to go permanent as the team is seeking a long-term hire.
Key Responsibilities
Deliver excellent customer service to all colleagues, visitors, and clients.
Manage enquiries and issues professionally, confidently, and tactfully.
Conduct daily site walk checks, identifying defects, logging them, and following through to resolution.
Maintain responsibility for health & safety within your designated area.
Ensure workspaces, collaboration areas, and common spaces are tidy, safe, and ready for use.
Check office equipment and report faults as needed.
Support workplace changes including office moves and furniture reconfigurations .
Set up meeting rooms for internal and external requirements.
Complete vehicle safety checks on the company van and drive it for collections/deliveries.
Collect mail from the Royal Mail sorting office.
X-ray all incoming items and manage goods in/out.
Accept and log courier deliveries.
Action and update tasks within Corrigo (ticketing system) including reporting recurring issues.
Provide meeting room/event support as required.
Carry out lifting and manual work (packing, moving, loading, meeting room setup).
Any additional duties as assigned.
Hours & Working Environment
Monday to Friday, 7:30am–4:30pm with an unpaid 1-hour lunch break
No travel required outside of the Dyce location
High level of interaction with internal teams and BP client stakeholders
Fast-paced environment with a physical workload
Experience Required
1–3 years' experience in facilities, workplace support, soft services, or a similar environment
Experience working in a corporate environment is strongly preferred
Experience with meeting room setup, porterage, and manual handling tasks
Familiarity with workplace ticketing systems (e.g., Corrigo) beneficial
Skills & Attributes
Must-haves (Top 3):
Full, clean driving licence (You will drive the on-site van for deliveries/collections)
Strong customer-facing skills and professionalism in a corporate setting
A proactive, can-do attitude with flexibility and reliability
Additional skills:
Confident, friendly, and flexible approach
Good understanding of Health & Safety principles
Reliable, conscientious, and able to prioritise effectively
Ability to interpret floor layout drawings
Competent with Microsoft applications
Nice to have:
Previous experience in corporate facilities or FM environments
Health & Safety knowledge or training
Not required:
Degrees or formal qualifications
Why This Role? (Candidate Value Proposition)
Opportunity for the position to become permanent
Work on-site with a high-profile client, BP
Free on-site parking
Subsidised food options available
Varied role with lots of hands-on activity
Supportive team environment
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