We are exclusively engaged to support a rapidly growing business based in
Milton Keynes
who are looking for a
Finance & Project Assistant
to join their high performing team at what is an exciting time of acquisition.
Given the dynamic culture ongoing growth, this is a fantastic and exciting place to build your career.
Reporting to the Head of Finance, you will work closely with the team Project Leads and/or Associate Directors to help maintain project momentum, support workflows and contribute toward a high-quality delivery.
This is an excellent opportunity for someone with strong administrative and coordination skills who thrives in a fast-paced, autonomous environment.
You will:
Support Invoicing:
* Maintain and update invoice schedules based on client fee structures.
* Ensure the timely approval and processing of invoices.
* Carry out credit control activities including checking payment run dates, confirming invoice status, and following up on overdue payments.
* Monitor and report against the debtor ledger to flag any risks.
Ensure Project Documentation & Compliance:
* Ensure all project-related documentation is complete, accurate, and compliant.
* Support Directors in maintaining organised records for audit purposes.
* Help ensure contracts, schedules, and fee agreements are organised, filed and accessible.
* Receive and manage project documentation such as appointments ensuring that contracts are reviewed by the legal team, co-ordinated for signature and safely stored for future access.
Support in resource scheduling:
* Produce and maintain resource schedules in collaboration with Directors and Associate Directors.
* Support ongoing resource planning for both current and future pipeline of works.
* Help ensure alignment between scheduled resource time & future project pipeline feeding into project budgets or forecasts.
4. Provide general project finance support:
* Provide financial & administrative support to ensure smooth delivery across multiple live projects.
* Support in the coordination of internal meetings, reviews, and project reporting cycles.
* Assist with document preparation as required.
You have:
* Strong attention to detail with an ability to manage multiple tasks and deadlines.
* Confidence in communicating with internal teams and external clients.
* Financially literacy and comfort working with invoice schedules and payment tracking.
* Proficiency in Microsoft Office, particularly Excel.
* Experience in the use of project management system - CMAP or equivalent (preferred).
This role is based on-site in Milton Keynes.
For more information on this fantastic opportunity within a growing organisation please click to apply contact me at emily.- for a confidential conversation today