Job Summary
VolkerStevin has recently adopted the Common Data Environment (CDE) Asite, and the role will support projects using this tool as well as new projects that implement the CDE. The candidate will provide efficient day‑to‑day information control for project data, with the role being varied and involving travel to project sites across the north‑west initially. The Document Controller role is evolving as we move to a more digital way of project delivery, offering an opportunity to join a fast‑paced business leading the way in digital innovation for multi‑dimensional construction. The successful candidate should be an experienced, technically minded person ready to provide document‑control support for busy project environments. Working under the guidance and direction of the Project Information Manager they will receive continuous personal, professional, technical and leadership development to enable them to succeed and progress in our business.
Responsibilities
* Platform administrative support to project team
* Monitoring CDE workflows to ensure system works and no process delays to approve data
* Controlling incoming and outgoing data exchange
* Photocopying and filing, scanning of data to be stored on the CDE (Common Data Environment)
* Maintaining document registers where used
* Sharing of Information Management/CDE guidance for internal team and as part of the supply chain pack
* Document control QA checks on naming convention, system use and adherence to Information Management protocol
* Ensure that all documents have been checked and submitted on time prior to the document submission due date
* Ensure that all documents are kept in the right place and in the right department file archive
* Ensure that quality is maintained to avoid operational problems
* Maintain and accurately update information in the electronic document management system (Asite)
* Assist and guide the project team in utilising the electronic data management system and document management process
* Ensure CDE security is maintained to only allow relevant parties access to specified content
* Handover compiling support for practical completion
* Ensure that all documentation, drawings and specifications are up to date and at the correct revision
* Ensure that the document management process is applied through to between project teams or transition to operations
* Assisting as point of contact for platform support for internal staff and external staff (suppliers)
* Act as CDE superuser and provide one‑to‑one support where needed
* Attend Information Management/CDE progress meetings
* Monitor multiple platforms to ensure the correct system is used and minimise data duplication where necessary
* Perform any further general document control duties to support project delivery
Qualifications
* Excellent IT skills including Word, Excel, PowerPoint, e‑mail and Internet
* CDE knowledge, specifically Asite, would be advantageous
* Working knowledge of SharePoint content management would also be an advantage
* Awareness of standards reflecting the control of information including ISO 19650 and PAS 1192
* Proven work experience as a Document Controller or similar role (essential)
* Familiarity with quality processes and standards including ISO 19650 and ISO 9001
* Experience of delivering project information across multiple CDE/EDMS platforms
Benefits
* Competitive salary
* Competitive annual leave plus an additional day off on your birthday
* Option to buy additional annual leave
* Private medical care
* Pension
* Life assurance
* Cycle to work scheme
* Shopping and restaurant vouchers, rewards and discounts
* Training and development opportunities – comprehensive skills‑based training
* Family‑friendly policies including enhanced maternity benefits
* Employee assistance programme
* Flexible working opportunities programme
* Mental health, physical health and financial support
* 24/7 virtual GP service
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