Office / Facilities Manager - Immediate Start (Temp to Perm)
Location: White City
Rate: £28.00 per hour
Hours: 8:30am-5:30pm, full-time on-site
Contract: Minimum 6‑month temp (potential to become permanent)
Start: ASAP - must be immediately available
A confidential organisation in West London is seeking an experienced Office / Facilities Manager to take ownership of a newly created role. This position is ideal for someone who enjoys stepping into an environment that needs structure, leadership, and a calm, solutions‑focused presence.
You'll become the central point for everything related to the workplace, facilities standards, and day‑to‑day operational flow. This is a hands‑on role where your initiative and ability to stay composed under pressure will make a significant impact.
Overview of Responsibilities
This role blends office management, facilities oversight, and operational support. Typical duties include:
Operational & Facilities Management
Ensuring the office runs smoothly on a daily basis, maintaining a well‑organised, high‑functioning workspace.
Acting as the go‑to liaison for building management, cleaning teams, security, contractors, and service providers.
Managing access control and operational processes within a secure environment.
Handling maintenance requests, coordinating repairs, and overseeing routine servicing.
Supporting small improvements, space planning, and occasional office enhancement projects.Workplace Coordination
Maintaining stock levels, managing suppliers, and ensuring best value for services.
Supporting internal meetings, team events, space setup, and general office logistics.
Overseeing front‑of‑house service providers and ensuring a professional welcome experience.
Assisting with physical office tasks such as deliveries, minor moves, and layout adjustments as needed.Stakeholder & Leadership Support
Working closely with senior leaders on practical workplace needs.
Providing ad‑hoc operational or administrative support linked to the running of the office.
Representing the workplace function with professionalism and discretion.Who Will Succeed Here?
This role suits an individual who is:
Highly proactive and naturally takes ownership without waiting for direction.
Calm, polished, and confident when dealing with unexpected issues or multiple priorities.
Experienced in both office management and facilities responsibilities.
Comfortable engaging with senior stakeholders as well as contractors and suppliers.
Practical, solutions-led, and able to balance standards with efficiency.
Capable of creating structure and embedding best practices in a newly formed role.
Experienced in environments with high security or operational sensitivity (advantageous, not essential).
Open to supporting more than one site occasionally (not frequent).If you align with a composed, proactive, dependable "Hannah-style" mindset - someone who just gets things done and keeps environments running seamlessly - you'll be a great fit.
Why This Role Is Exciting
A brand-new position you can truly shape.
High visibility working with the Global Head of Properties.
Opportunity to improve workplace operations and leave a lasting stamp.
A full-time, stable contract with the possibility of becoming permanent.
Immediate impact in a professional, well-regarded organisation.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website