PA/ Project Support
Shift Times: Monday - Friday 37HPW
Pay Rate: £171 per day Location: Bridgwater, TA5 1UD
Job Purpose / Overview
1. Provide professional, accurate and reliable PA support to two Head of Functions within the HPC Technical Directorate - the Head of Commercial Management, the Head of Plant Engineering and their wider team
2. Extensive diary & Inbox management
3. Prepare meeting packs, co-ordinating meeting room bookings, book travel including UK & Europe - including itinerary planning, accommodation, hire vehicles and hospitality as required (through in-house travel system)
4. Co-ordinate off site events including planning/prep for Team Away days (through in-house event planners)
5. Checking of formatting and presentations of documents before submission
6. Taking actions and sending out Minutes of Meetings (when required)
7. Action tracking, open point management
8. Work and closely liaise with other PA's across the business
To succeed you will need
9. Confident & experienced with excellent secretarial & PA skills
10. Good organisational skills (flexible/organised/methodical), a collaborative approach to emergent/unexpected challenges
11. Ability to work independently, multi-task, prioritise actions and deliverables, must be proactive
12. Excellent communication/interpersonal skills, notably with various levels of the organisation and externally
13. The ability to work as an integral part of a team contributing to team success
14. Discretion - confidentiality when dealing with sensitive information
15. Attention to detail, ability to effectively manage all set tasks through to completion
16. Ability to adapt to new and changing systems
17. Use of Outlook/Microsoft Office 365 - Word, Power Point, Excel.
Experience/strong competence in the following:
18. Extensive diary & time management, support with scheduling & re-scheduling
19. Ability to work well with people with a range of different working styles
20. Base location is Aztec West but travel to other locations is required when necessary