Company: Planet Education Networks
Position: HR Coordinator
Location: ON-SITE, London, UK
Salary: £32,000 - £35,000 Per Annum
Employment Type: Full-Time (Monday–Friday), 9am-5pm.
About Us:
Planet Education Networks (PEN) is a network of universities, partners and affiliates. It is made up of 7 different companies, with the Elizabeth School of London being one of them. Here at PEN, we are committed to providing a first-class learning experience to students from diverse backgrounds. Our goal is to help students achieve their academic and personal aspirations through a supportive and inclusive learning environment. We have campuses and offices in 6 major cities within the UK, as well as offices across the world, including Bangladesh, Italy, China, India and Vietnam. We are a diverse and multinational company, and we are seeking like-minded, passionate individuals to help us progress even further.
Responsibilities
* Act as the first point of contact for HR-related queries across PEN Group, providing clear guidance on policies, procedures, and employee matters, and ensuring consistency in HR practices across the Group.
* Maintain and oversee accurate and up-to-date employee records, including personal information, attendance, and leave records, ensuring data integrity and compliance with internal standards and GDPR regulations.
* Prepare, compile, and distribute accurate HR reports and documentation, including drafting meeting agendas, recording detailed minutes of HR-related meetings, and generating regular reports on HR metrics, employee data, and compliance matters to support decision-making and ensure proper documentation.
* Prepare and quality-check HR documentation, including employment contracts, offer letters, variation letters, and internal communications, delegating administrative tasks where appropriate while ensuring timely completion.
* Support recruitment activities by coordinating interviews, communicating with candidates, and assisting with the preparation of offer letters and onboarding documentation to ensure a smooth and professional candidate experience.
* Coordinate and monitor HR operations globally, ensuring that local teams complete required tasks and that new employees receive a consistent and professional introduction to the organisation.
* Provide support on employee relations matters, acting as a liaison between employees and HR leadership, maintaining confidentiality, and escalating complex issues to the HR Manager as needed.
* Maintain and update HR platforms, ensuring data accuracy, generating reports, and supporting digital process improvements across the PEN Group.
* Ensure ongoing compliance with HR policies and employment regulations by overseeing and actioning the completion of audits, reviews, and updates of documentation handled by local teams.
* Support office-wide compliance efforts by monitoring the status of mandatory policy acknowledgements, training completions, working closely with employees and HR/admin contacts to ensure full compliance.
* Manage the document control process for all HR policies and procedures, ensuring updates are made in a timely manner, appropriately approved, and communicated to relevant stakeholders across PEN Group.
* Assist in the coordination of performance management activities, such as probation reviews and formal performance processes, by supporting line managers and ensuring consistency and documentation across the business.
* Identify opportunities to streamline and improve HR processes globally, recommending changes to enhance efficiency and consistency across the organisation.
* Carry out monthly payroll including holiday calculations, sick leave, SMP and etc.
* Provide HR coordination support across all entities within the PEN Group, ensuring an aligned approach to policy, documentation, and employee support.
* Be flexible and show initiative; you will be required to perform other related duties to meet the ongoing needs of the Company.
Essential Requirements
* Minimum 2-3 years experience as an HR Assistant or HR Coordinator
* Educated to degree level in HR
or
Business, or holds a CIPD Level 5 qualification.
Benefits
* Annual leave (7.2 weeks)
* Workplace pension scheme.
* Company Sick Policy.
* Statutory maternity/paternity pays.
* Career development opportunities
* Training and self-development opportunities.
* Gym membership discounts
* Retail discount schemes
* Cinema discounts
* Grocery discounts
* Cycle to work
* Investing and savings opportunities
* Financial wellbeing – personal debt advise.
* Financial wellbeing education
* My Mind Pal (mental fitness)