PA to CEO and Trust Governance & Compliance Professional
Christopher Nieper Education Trust are seeking to appoint a highly organised and self-motivated individual, with the enthusiasm and drive to work alongside and support the CEO and help deliver strong and effective governance and compliance practices. This post will be an integral part of our small and growing central team.
Our Trust and academies need highly skilled and dedicated people who are fully committed to improving the life chances of the children in their care. Every member of our staff has an important and valuable role to play in achieving this. Our Trustees and Academy Governing Boards meet mainly in the evening, and all meeting dates are scheduled at the start of the academic year.
The successful candidate will be efficient, an excellent communicator and maintain a high level of confidentiality, at all times. The role requires excellent attention to detail, high standards of communication with a strong administrative foundation and experience of supporting meetings.
Key duties include but are not limited to:
·Supporting and working alongside the CEO in all aspects of Trust life
·Supporting and providing a professional clerking service to our Trustees and Academy Governing Boards
·Providing advice and guidance on governance and compliance matters
·Act as the go-to person on all governance related queries and issues across all academies and within the central team
·Administration and record keeping
·Organising meetings, hearings and appeals
·Maintaining relationships and communications
·Maintaining oversight of all Trust and academy policies
·Working closely with and supporting the Chief Finance & Operations Officer (CFOO) to ensure compliance across the Trust including GDPR & Health & Safety
·Overseeing compliance in all areas including websites
Job Description
The PA to CEO and Trust Governance & Compliance Professional will have an extensive knowledge and experience of the roles required of a PA and understanding of school governance, or be willing to learn very quickly, and possess strong administrative and interpersonal skills.
The postholder will undertake clerking for the Trust Board and Committees and Academy Governing Board meetings as well as providing high quality governance administrative support and advice.
As a member of the Central Team, the post holder will ensure efficient and effective support to academies within the Trust and will work closely with the CEO and CFOO to achieve the Trust’s strategic objectives.
The post holder will be required to work with schools across the Trust. The majority of Academy Governing Board meetings are held in the late afternoon and evenings, therefore the ability to attend evening meetings is essential.
The post holder will be based at Stonebroom Primary School and working across all Trust schools and there is the opportunity for some remote working by mutual agreement.
The post holder will act as an ambassador for the Trust, liaising regularly with a number of key stakeholders both internal and external, and therefore discretion and diplomacy will be required.
This key role will require the post holder to possess effective organisational and management skills in order to provide a high level of pro-active support for any other additional projects as required.
Reporting to: CEO
Accountable to: CEO, CFOO, Trustees and Chairs of Governors of the Academy Governing Boards
Main duties and responsibilities:
Working self-sufficiently, diligently, and pro-actively, the post holder will have the following key responsibilities:
General
To provide high-level support, working closely with the CEO.
To provide support to the CFOO.
Develop a comprehensive and dynamic understanding of the Trust’s aims and objectives.
Provide a high standard of service and confidential governance administrative support to the Trust including clerking for a number of Academy Governing Boards.
Keep up to date with current educational development and legislation affecting Trust governance.
Maintain up-to-date records of the names, addresses and category of Members, Trustees and Governors and their terms of office.
Inform Headteachers, Academy Governing Boards and the CEO of any changes to the membership.
Advise Trustees and Governors and appointing bodies in advance of the expiry of a term of office, so that elections or appointments can be organised in a timely manner.
Support recruitment of Trust Appointed Governors and support academies in recruitment of parent and staff governors.
Ensure that an up-to-date register of Members, Trustees and Governors business interests is maintained.
Ensure that up-to-date information is published on websites for each academy and the Trust and on Get Information About Schools.
Ensure new Trustees and Governors have access to appropriate documents and induction sessions.
Maintain a record of training undertaken by Trustee and Governors.
Ensure a Disclosure and Barring Service (DBS) check has been carried out on any Member, Trustee and Governor before appointment and at the point of renewal.
Ensure all Members, Trustees and Governors have access to the secure, online governance area and ensure it is kept up to date.
Advise on the annual calendar of Academy Governing Board meetings and tasks.
Provide an effective clerking service, including working with the CEO, Chair of Trustees, Headteachers and Chairs on setting agendas, minute taking and maintaining records, for a number of Trust meetings and Academy Governing Boards and as required.
Provide procedural and legal advice to Academy Governing Boards during the meeting.
Clerk any statutory appeal committees/panels the Academy Governing Board is required to convene.
Compliance
Be responsible for monitoring and ensuring compliance in a number of areas, e.g. Scheme of Delegation, websites, policies, complaints.
Work with the CFOO to ensure compliance of Health & Safety across the Trust.
Work with the CFOO and our external DPO to oversee GDPR compliance across the Trust.
Other
To organise and support all Trust wide events.
To produce a termly Trust Newsletter and to oversee any other Trust marketing.
Undertake a variety of projects, involving internal and external research on good governance and Compliance practice.
Other duties as required supporting the Trust, commensurate with the nature and level of the post.
Undertake professional development as agreed with academy leaders.
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