We are seeking an experienced and highly motivated Workforce Coordinator to join our dynamic team within the Obstetrics and Gynaecology (O&G) department. This is a key role supporting the delivery of safe and effective patient care through the coordination and management of medical rotas.
The successful candidate will be responsible for the day-to-day scheduling of staff across the department, ensuring appropriate cover is maintained at all times. You will work closely with clinical leads, service managers, and HR teams to deliver efficient workforce planning that meets service demands, complies with working time regulations, and supports staff wellbeing.
You will need to have proven experience in rota coordination or workforce administration, with strong organisational and problem-solving skills. Attention to detail and the ability to prioritise under pressure are essential. Excellent interpersonal and communication skills are also key, as you will liaise with a range of stakeholders to resolve staffing issues and support service continuity.
This is an excellent opportunity for someone with a background in NHS workforce or rota management to contribute to a high-performing clinical team in a busy and rewarding environment.
Main duties of the job
We are seeking a proactive and organised individual to join our team to support the management of non-career grade doctors, Specialty Registrars, and middle/junior grade medical staff. Working closely with the medical management team, you will play a vital role in ensuring the smooth coordination of medical staffing across all grades, particularly following the implementation of a full shift rota system.
Your key responsibilities will include managing and coordinating annual, study, and other forms of leave, ensuring appropriate rota cover is maintained at all times. You will be instrumental in supporting workforce continuity, liaising with clinical teams and administrative colleagues to resolve any gaps or shortfalls in staffing promptly and effectively.
The successful candidate will need strong communication, planning, and problem-solving skills, as well as experience working in a fast-paced clinical or administrative environment. A flexible and responsive approach is essential, as occasional travel across sites, including Frimley Park and Heatherwood Hospital, will be required. You must be able to travel independently between sites as needed.
This is an excellent opportunity to contribute to a high-performing medical workforce team and help ensure safe, consistent service delivery across our Trust.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Previous applicants need not apply.
Person Specification
Qualifications
* Educated to degree level or equivalent relevant experience
* Management Qualification
Experience
* Experience of a busy environment and dealing with the general public
* Working with Rotas previously
* Experience of working in the NHS either in a hospital, private practice or for a GP
* Experience in a clinical setting
* Significant experience in complex administration within an acute hospital
Skills & Knowledge
* Excellent interpersonal skills
* Ability to prioritise and manage workload efficiently without supervision
* Working under pressure
* Ability to build credible relationships with all levels of medical staff and management
* Knowledge of the 18-week RTT target
* Knowledge in rota planning
* Agency usage
* Knowledge of medical workforce requirements and contracts
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£32,601 to £39,686 a yearper annum incl HCAS
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