Our client, a pioneering force at the intersection of culture, conversation and live entertainment is seeking a proactive Executive Assistant to support their Production MD. As a company they create unique live experiences with leading voices from the worlds of literature, broadcasting, journalism, politics and the arts. Their events span global stages, connecting audiences with the creators and ideas that shape the world today. They are a growing, fast-paced team driven by creativity, curiosity and a passion for cultural engagement. As they continue to scale their impact, we are seeking a highly organised, discreet and proactive Executive Assistant to support our MD on and off the road.
Position: Executive Assistant to MD
Salary: £35,000-£40,000
Location: Pontefract
Contract: Perm -5 days a week in the office
Consultant: charley@lilyshippen.co.uk - Please direct all enquiries to Charley.
The Role
As Executive Assistant to the MD, you will act as a trusted right hand, providing high-level administrative and strategic support. This is a pivotal role within a dynamic organisation, requiring someone who is detail-oriented, tech-savvy and able to manage multiple priorities in a fast-paced, ever-evolving environment.
Key Responsibilities
Executive Support
* Manage the MD’s calendar, scheduling meetings, appointments and events across multiple time zones.
* Handle confidential correspondence, inbox management and call screening with discretion and professionalism.
* Prepare briefing documents, reports, presentations and follow-ups as required.
* Arrange complex travel itineraries and logistics.
Strategic & Project Support
* Track and follow up on key action items and strategic initiatives.
* Assist in the coordination of offsites and cross-functional projects.
* Act as a liaison between the MD and internal/external stakeholders.
Operational Support
* Manage expenses, invoices and other administrative tasks related to the Leeds office.
* Support with the organisation of internal events, cultural initiatives, or press engagements as needed.
* Maintain records, filing systems and databases related to executive operations.
Communication & Relationship Management
* Build and nurture strong working relationships across the business and with external partners.
* Draft and manage high-quality communications on behalf of the MD.
Essential Skills & Experience:
* Minimum 3 + years experience in an EA or Executive Coordinator role (preferably supporting a MD) within the creative, film, production or entertainment sectors.
* Exceptional written and verbal communication skills.
* Highly proficient with digital tools.
* Ability to handle sensitive information with absolute discretion.
* Proactive, self-motivated, and capable of working independently.
* Interest in arts, media, publishing, or cultural sectors is a strong plus.
This is an exciting opportunity for someone to join an expanding, mission driven company that values flexibility, authenticity and innovation within the creative sector. Supporting the busy production MD on and off the role will offer exposure across the business and the opportunity to travel.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a varied role, we would love to hear from you.