Posted on 30 April 2025 | Reference: UOD1891
We are recruiting for a Senior Project Administrator within our Division of Population Health and Genomics at the School of Medicine, to support the National SHARE Programme Manager and the wider SHARE team. You will play an active role in managing and maintaining administrative processes for the SHARE office and providing comprehensive support to ensure all project milestones are met. This is a fixed-term appointment until 31st March 2026, with the possibility of extension.
This is a rare opportunity to join an exciting initiative funded by the Chief Scientist Office at the Scottish Government and supported by NHS Research Scotland. The aim of SHARE is to build a volunteer register of up to 1 million residents in Scotland (currently over 300,000) who have expressed an interest in health research.
Based in Ninewells Hospital, one of Europe's largest teaching hospitals, the School of Medicine offers outstanding medical education and training supported by world-class research facilities.
Your responsibilities will include:
1. Organising meetings, taking minutes, and preparing relevant papers.
2. Assisting with all aspects of project management to ensure milestones are met.
3. Acting as the first point of contact for the SHARE project, liaising with key stakeholders, board members, and funders.
4. Recruiting participants to the SHARE register in outpatient clinics and promoting SHARE at every opportunity.
5. Providing induction guidance to new staff members and delivering training as needed (on and off-site).
6. Managing all finance-related activities across the project and producing reports for the Programme Manager.
7. Supervising Administrative Assistant posts.
Who we're looking for:
* Excellent communication, organisational, administrative, and interpersonal skills.
* A highly motivated team player with problem-solving skills and the ability to use own initiative.
* A positive and enthusiastic demeanour, with qualities of flexibility and reliability.
* Ability to exercise high levels of discretion and maintain confidentiality.
* Educated to HNC/HND level in a relevant subject area or equivalent work experience.
This role does not meet the minimum requirements set by UKVI for sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR.
For further information about this position, please contact Mrs. Shobna Vasishta at s.vasishta@dundee.ac.uk or call 01382 383230.
To learn more about SHARE, visit www.registerforshare.org.
The University offers a range of personal and professional development courses and training opportunities. We provide 42 days of annual leave, support work-life balance policies, staff support networks for BME, Disabled, and LGBT staff, and are members of Athena SWAN, the ECU Race Charter, and Stonewall. Our disability services and inclusive environment make the University of Dundee an enjoyable place to work.
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