Executive Assistant
12 months contract (Mat cover)
Location: London (SW1V)
Working Pattern: Hybrid – 4 days onsite, 1 day work from home
Pay Rate: £36.06 per hour PAYE + 33 days holiday pay (pro rata)
🌍 About the Role
We are seeking a highly organised and proactive Executive Assistant to support a senior Managing Director and a globally distributed team within a fast-paced financial services environment.
This is a 12-month maternity cover contract, offering a fantastic opportunity to work closely with senior leadership and international stakeholders across the EMEA region.
💼 Key Responsibilities
* Provide high-level executive support to a Managing Director and wider team (33 people in different time zones)
* Manage complex and ever-changing calendars across multiple time zones
* Coordinate global meetings, calls, and stakeholder engagement
* Arrange international travel, including flights, accommodation, visas, and itineraries
* Process expenses, invoices, and reimbursements in line with company policies
* Act as a key liaison with senior stakeholders and administrative teams globally
* Support planning and delivery of internal and external events
* Maintain trackers and support reporting using Excel
* Ensure smooth day-to-day office operations, including meeting logistics and visitor coordination
🧠 Skills & Experience
* Proven experience supporting senior executives (MD / Director level)
* Background in financial services, investment, or corporate environments
* Strong experience managing multiple calendars across time zones
* Confident coordinating across global teams and stakeholders
* Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
* Experience using SAP Concur (preferred)
* Familiarity with Workday is advantageous
* Strong organisational skills with excellent attention to detail
* Ability to prioritise and work independently in a fast-paced environment
* Professional communication skills and a collaborative approach
⭐ What We’re Looking For
* A polished and confident Executive Assistant who can operate at senior level
* Highly proactive, organized, and solutions-driven
* A team player who builds strong relationships across global teams
* Comfortable working in a high-pressure, fast-moving environment
📅 Additional Information
* 12-month fixed-term contract (maternity cover)
* Standard hours: 9:00am – 5:00pm (flexibility required during busy periods)
* 1-month handover period included
🚀 Apply Now
If you are an experienced Executive Assistant looking to step into a high-profile role within a global organization, we’d love to hear from you.