Part-Time EA / Office Manager (Flexible Hours)
Location: Hounslow/Barnes
Salary: £14,250–£25,000 pro rata (FTE £38.000-£40,000), depending on experience
Hours: Part-time, flexible (e.g. 15–25 hours/week).
Start Date: Early September
About Us
This role sits between two jointly owned food businesses.
Our growing seafood manufacturing business suppies major UK retailers. With a turnover of £7M and a small, dedicated team, we pride ourselves on being a friendly, flexible, and supportive workplace. As we continue to grow, we're looking for a professional and proactive EA/Office Manager to support our leadership and help keep the business running smoothly.
Our retail seafood business is just getting going. With a recently aquired shop in Barnes in South West London, we are seeking to build a niche retail brand with multiple outlets. The EA/Office Manager will provide support to the M.D to help set up and manage the administration for the business, working with the retail manager to get the business on a solid footing with its back office requirements.
This role would suit someone returning to work or looking for flexibility – especially around school hours – who enjoys variety and takes pride in staying organised and one step ahead.
The Role
You'll support the Managing Director and oversee the smooth running of the two businesses. This is a newly created role, which is varied, requiring a mix of executive assistance, office management, and general administrative support. You'll be a key part of the team, trusted to handle confidential matters and contribute to a positive, productive working environment.
Key Responsibilities
Executive Support
* Helping to Manage the MD's diary, schedule meetings, and coordinate travel
* Prepare reports, presentations, and meeting documentation
* Handle email and communication on behalf of the MD
* Attend and minute key meetings as required
Office Management
* Oversee day-to-day running of the office (supplies, maintenance, systems)
* Liaise with service providers and contractors
* Maintain filing systems, both digital and physical
* Manage basic H&S and compliance admin
HR & Team Support
* Assist with recruitment admin and onboarding new starters
* Visa administration
* Maintain employee records and support with timesheets/holiday tracking
* Coordinate team events, birthdays, and communications
* Act as a point of contact for internal team queries
Business Operations Support
* Liaise with suppliers on behalf of the MD
* Purchasing of operational and office supplies as directed by the Operations Director.
What We're Looking For
* Previous experience in a similar EA, Office Manager or senior admin role
* Highly organised with strong attention to detail
* Able to prioritise and manage time independently
* Professional, discreet and confident communicator
* Comfortable using Microsoft Office (Excel, Outlook, Word); familiarity with Xero, is a bonus
* Friendly, down-to-earth, and happy to pitch in as needed
What We Offer
* Pro rata salary (£14,250–£25,000 depending on experience)
* Flexible working around school hours
* 20 days holiday (pro rata) + bank holidays
* Supportive, people-first working environment
* On-site parking
* Opportunity to grow with the business
To Apply
Please send your CV and a brief cover letter outlining your interest in the role.
We welcome applications from all backgrounds, especially those returning to work or seeking flexible hours.
Job Type: Part-time
Pay: £21,000.00-£25,000.00 per year
Expected hours: 15 – 25 per week
Benefits:
* Company pension
* Cycle to work scheme
* Flexitime
* On-site parking
* Work from home
Application question(s):
* What is your travel time to TW4 5DJ and SW13 9DL
* Do you have experience in the food industry?
* How many years experience do you have as an E.A/Office Manager
Work Location: Hybrid remote in Hounslow TW4 5DJ
Expected start date: 01/09/2025