There’s a permanent opportunity for you here as a Scheduler to join our team based out of one of our data centres in Hayes, West London
The Role
* Organise, Manage & Control the attendance of the Subcontractors on the two Data Centres (Powergate Business Park & Hayes)
* General Administrative Duties involving the CAFM and Finance Systems
* Carrying out all administration to support the effective running of our client contract
* Scheduling and managing subcontractor visits
* Carrying out invoicing processes in line with contractual payment terms
* Ensuring electronic and paper records, including timesheets, are completed by the front-line teams
* Working closely with Managers and Finance to support all financial processes relating to contract, and coordinating any additional costs relating to suppliers or subcontractors
* Managing all queries from both internal and external customers through to conclusion
Hours of Work
* Monday to Friday, 8.00am-5.00pm, 40 hours per week
Benefits
* 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
* Pension with matched contributions
* Life Assurance
* Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
* Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
* Access to wellbeing programmes
* Company Sick Pay
* Employee recognition programmes which reward exceptional achievements
* Employee Referral bonus with generous bonuses for ‘referring a friend’
* The opportunity to use one working day per year volunteering to help the local community
* Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
Qualifications and Experience Required
* Experience in a planning, scheduling, coordination, or administrative role within facilities management, engineering, or a technical environment (data centre experience desirable).
* Experience managing or coordinating subcontractor attendance, including arranging permits, access, security requirements, and monitoring on-site activity.
* Practical experience working with change control processes, planned maintenance scheduling, or risk-managed workflows within a critical or regulated environment.
* Experience using CAFM/CMMS systems for work order creation, scheduling, reporting, and contractor management.
* Experience working in or supporting teams in 24/7 operational environments, where timely communication and accurate documentation are essential.
* Experience compiling reports, updating trackers, and maintaining structured documentation for audits or compliance purposes.
* Exposure to a data centre, telecoms, industrial, or other mission-critical engineering environment (advantageous).
We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.