Our Client, in the Oil & Gas industry, are currently looking for an Event Coordinator. This is a 1 year contract to start 1st of June
Full time work at least 2-3 days the contractor would need to travel to London's or Crawley offices.
PAYE only
Objectives of this role
* Oversee the planning and execution of in person corporate events and trade shows in the UK and overseas
* Own every aspect of an event, from venue choice to success metrics
* Keep budgets and timelines under control at all times
Responsibilities
* Develop a complete understanding of the requirements for every event and trade show
* Research vendors and make selections based on their creativity, quality, and cost
* Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, F&B management.
* Oversee administrative processes such as contracts, payments to suppliers, internal approvals and reporting
* Develop content for event materials and work with graphic designer to produce
* Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
* Liaise with internal and external stakeholders for planning, execution and participation
* Collaborate with team and cross functional partners to develop individual 360 strategies for each trade show and event.
* Project Manage details that support timeline and keep deliverables on track
* Oversee marketing and creative elements including messaging and imagery
* Lead on-site event end-to-end
Required skills and qualifications
* Experience in event planning or event coordination in a corporate environment
* Proven track record of creative, successful events
* Excellent organizational, communication, negotiating, and multitasking skills
* Ability to remain calm under pressure and maintain a customer-service mindset
* Bachelor’s degree in marketing or communications discipline
* 3+ years of experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments. Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries.
* Self-starter and problem solver
* Strong project management skills, attention to details to support success and efficiency
* Strong ability in MS Power Point and MS Excel
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