Join to apply for the Legal Secretary Residential Property role at Ideal Personnel and Recruitment Solutions Limited.
Our client has a permanent vacancy for an experienced Legal Secretary to join their friendly team. This is a very important role within the firm as a whole. To be considered, candidates must have at least 2 to 3 years of relevant experience in a legal secretarial capacity in a busy law firm.
Role
* Preparation of correspondence and documents through audiotyping and word processing.
* File management – daily filing on clients’ matters.
* File opening, closure, storage and retrieval from archive in accordance with the Firm’s procedures.
* Preparation of mails and enclosures for dispatch, ensuring correct attachment to correspondence.
* Setting reminders for key dates, chasing search results and other reminders to promote excellent client care and smooth file operation.
* Liaising with clients (both face to face and telephone), other solicitors, lenders and other parties as instructed by the Director.
* Managing matters from exchange to completion and post‑completion formalities.
* Assisting the Head of Department and other fee earners within the team on purchase, sale, re‑mortgage and transfer of equity matters.
* Answering incoming calls professionally and directing them to the relevant people, taking detailed and useful messages.
* Undertaking general administrative duties.
* Assisting with completion statements, accounts queries, postings and billing.
* Preparing, editing and formatting documents.
* Performing some legal research on behalf of the HoD.
* Other tasks as necessary and required by the HoD.
Qualifications
* Relevant residential property experience.
* Excellent organisational skills and ability to multitask.
* Impeccable time‑keeping and reliability.
* Impressive communication skills: verbal and written.
* Attention to detail, accuracy, and high‑quality work.
* Ability to hit the ground running.
* Ability to work autonomously and as part of a team – must be a team player.
Due to the large number of responses, we cannot always respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.
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Additional Information
Seniority level: Mid‑Senior level
Employment type: Contract
Job function: Legal Services
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