Job Description
Job Title:
Recruitment Administrator
Reporting To:
Recruitment Manager
Business Unit:
Head Office
Role Purpose
We are seeking a highly organised and detail-oriented Recruitment Administrator to support our recruitment and resourcing function. This role involves coordinating recruitment activities, maintaining accurate data, supporting Recruitment Business Partners, and ensuring a seamless candidate experience. It's an excellent opportunity for someone looking to grow their career in recruitment and administration.
Key Responsibilities & Duties
* Support the end-to-end recruitment process, including interview scheduling, calendar coordination, and candidate communication.
* Maintain and update the applicant tracking system (ATS) and recruitment tracking spreadsheets to ensure data accuracy.
* Coordinate with internal stakeholders to manage shortlists, gather feedback, and arrange interview logistics.
* Draft and publish job adverts across various platforms including job boards, social media, and internal channels.
* Monitor candidate pipelines, maintain progress reports, and escalate potential bottlenecks to relevant team members.
* Ensure accurate and confidential handling of candidate and employee records.
* Contribute to resourcing initiatives such as recruitment campaigns, process improvement projects, and employer branding activities.
* Occasionally assist in reviewing CVs and shortlisting candidates.
* Manage recruitment data for weekly and monthly reports.
* Provide general administrative support to the recruitment team as required.
Essential Skills & Experience
* Proven experience in an administrative role, ideally within recruitment or resourcing.
* Excellent organisational and time-management skills.
* High attention to detail and accuracy in data entry and record-keeping.
* Strong written and verbal communication skills.
* Proficient in Microsoft Office Suite (particularly Excel, Outlook, and Word).
* Experience working with applicant tracking systems (ATS).
* Ability to manage multiple priorities in a fast-paced environment.
* Discretion and professionalism when handling confidential information.
Benefits
* Quarterly team events
* In-house training opportunities
* Clear pathway for career progression into a full recruitment role upon successful performance and training completion
Omexom Core Values
Team Spirit & Generosity
Contribute positively to the team, support colleagues, and collaborate to drive performance.
Trust & Empowerment
Take ownership of responsibilities and manage time effectively to deliver professional outcomes.
Integrity & Responsibility
Uphold strong ethical standards and accountability to ensure high-quality results.
Innovation & Entrepreneurship
Continuously seek ways to improve processes and contribute ideas that enhance efficiency.
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