Project Coordinator - JLL Project Services
Contract: Fixed Term - 6 Months
Position Overview
JLL Project Services is seeking a detail-oriented Project Coordinator to support our strategic partnership with Rolls Royce across their global real estate portfolio. This role will provide essential project coordination and administrative support for workplace transformation, facility optimisation, and capital improvement initiatives.
What you will be doing
* Assist Project Managers in planning, executing, and monitoring multiple concurrent projects across Rolls Royce facilities
* Maintain project schedules, track milestones, and coordinate deliverables
* Facilitate communication between internal teams, Rolls Royce stakeholders, and external vendors
* Prepare and distribute project status reports, meeting minutes, and documentation
* Review and approve timesheets for project team members and subcontractors in accordance with project budgets and approval authorities
* Raise purchase orders for materials, services, and equipment in compliance with JLL and Rolls Royce procurement procedures
* Set up and onboard subcontractors, including contract execution, insurance verification, and system access provisioning
* Process invoices, track expenditures, and maintain budget reconciliation
* Coordinate project meetings, site visits, and stakeholder presentations
* Maintain project documentation, filing systems, and version control
* Maintain project databases and reporting systems
* Manage subcontractor setup process including prequalification, documentation collection, and system registration
* Coordinate subcontractor schedules and deliverables, invoicing, monitor subcontractor performance and compliance with project requirements
* Serve as primary point of contact for routine project inquiries
* Support compliance with health & safety protocols and quality assurance processes
* Verify subcontractor insurance, certifications, and regulatory compliance
* Assist with project close-out activities and lessons learned documentation
What we'll need from you
* 2-4 years of project coordination or administrative experience
* Experience with purchase order systems and financial approval processes
* Knowledge of subcontractor onboarding and vendor management
* Proficiency in Microsoft Office Suite and project management software
* Strong organizational and communication skills
* Experience in construction, engineering or facilities management.
What you can expect in return
* Competitive & negotiable salary depending on experience
* 25 days holiday plus bank holidays (pro rata)
* Auto-enrolment company pension scheme
* Employee Assistance Program (EAP)
* Company discounts with retailers
About JLL
If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management