Overview
PURPOSE & IMPACT: The Procurement Operations Manager is responsible for the Procurement Operations team members, all associated administration, controls and reporting activities associated with Direct and Indirect Procurement, and the corresponding systems. The role requires a high level of communication with Senior Management and business stakeholders, ensuring the team is performing to a high standard and adhering to the necessary internal and external control requirements, whilst driving continuous improvements.
The role requires a highly organised, self-motivated leader, with a strong Procurement Operations background. Willing to take responsibility and accountability for a large team and all associated team activities, including, but not limited to: Group Procurement SoX compliance and departmental internal controls, Supplier Onboarding and qualification, trade sanctions and financial requirements, direct material contracts administration, ongoing system maintenance and enhancements (Currently Ariba), end user support for Guided Sourcing activities, catalogue implementation and maintenance and all required reporting. Lead the team in line with the vision, goals and objectives set upon you, building strong relationships through the role connections and communicating effectively.
Nomad Foods Europe is the market leading frozen food company in Europe and is rapidly expanding. Currently encompassing iconic brands such as Birds Eye, Aunt Bessie’s and Goodfellas in the UK & Ireland, Findus in Italy across the rest of Continental Europe and Frikom in the Adriatic’s. With a number of world class manufacturing sites and over 7000 colleagues, our purpose is to improve Europe’s diet and to educate consumers that frozen food can play a growing role in their everyday meal choices.
Our Group Procurement Team are responsible for all direct and indirect sourcing across Nomad Foods. The Team strive to work with the very best suppliers in a way that’s responsible and an exemplar of integrity, while ensuring the very best quality and service from our suppliers to ensure Nomad Foods can be best in class. The Team work cross functionally with our local Supply Units, R&D, Finance and Marketing Units to ensure an integrated approach across Nomad Foods that can deliver our ambition for growth.
Our Procurement Team has a dedicated Operations Team who support our buying activities. The role of the Procurement Operations Manager is to lead this team and tactically manage the Source to Contract processes and relevant systems, driving continuous improvement, and collaborating closely across the Procure to Pay process.
Responsibilities
Technical Pillar
1. Ongoing maintenance of the Delegation of Authority for Indirect Procurement
2. Management of all user profile changes within for Ariba
3. Ariba customer administration support
4. Ariba end user support
5. Support Ariba technical issues, essential maintenance, and enhancements
6. Execute all associated internal control requirements
7. Provide expert support for Ariba Guided Sourcing
8. Provide expert support for Ariba Guided Buying
9. Supplier Catalogue implementation and maintenance
10. Liaise with business stakeholders and IT to resolve queries efficiently, engendering a good working relationship.
11. Any other ad hoc duties as directed by your line manager
Controls Pillar
12. Preparation of all Group Procurement SoX controls in line with the requirements
13. Successful review and approval of all Group Procurement SoX Controls in line with designated timelines
14. Continuous evaluation of risks and corresponding controls
15. Controls Liaison with key stakeholders
16. Provide Phoenix transition support, onboarding new control requirements
17. Delivery of Internal & External Audit requirements
18. Ongoing maintenance of the control’s tracker and direct material contracts Delegation of Authority
19. Any other ad hoc duties as directed by your line manager
Operations Pillar
20. Direct material contract administration, creation, and amendments
21. Ensure all contracts are approved in line with the Delegation of Authority
22. Contract deletion reporting: preparation, review, and analysis
23. Maintenance of all associated Purchase Info Records and other custom transactions
24. Contract change analysis: preparation, review, and analysis
25. Ad hoc Admin and Reporting tasks
26. Attend weekly team category meetings, maintaining constant communication with internal stakeholders
27. Supplier Onboarding administration support, creation, and amendments
28. Ensure all In-direct supplier requests are approved in line with the associated guidelines
29. Ensure all Direct supplier requests are approved in line with the associated guidelines
30. Supply reporting for outstanding requests and support to the wider business
31. Provide support where required to the Shared Finance Centre
32. Any other ad hoc duties as directed by your line manager
33. Execute all associated internal control requirements
34. Provide Phoenix transition support, safeguarding our supplier onboarding and direct materials contracts process for the future
Qualifications
35. Strong experience within a Procurement Operations environment and a high level of S2P understanding
36. Strong communication skills, combined with a very good communication style
37. Ability to build essential, longstanding and effective relationships
38. Highly organized, self-motivated person
39. High level of attention to detail
40. Excellent level of appreciation for internal and external controls
41. Management experience, providing motivation and support to the team
42. Willing to use own experience and intuition as well as facts to deliver solutions
43. Remain focused on delivery during difficult times
44. Ability to demonstrate thorough understanding of SAP and Ariba