Job overview
A fantastic opportunity has arisen for the post of Assistant Medical Secretary, based in the Neurology department at York Hospital.
We are seeking a highly motivated, enthusiastic, and flexible individual, who can work effectively using their own initiative, as well as being part of this superb administrative team.
Main duties of the job
The successful candidate will provide support to the medical secretaries and their consultant teams, and be a proficient audio typist with the ability to transcribe complex audio tapes and digital dictation, which will include complicated medical terminology.
Excellent administration/secretarial skills and audio typing experience are necessary, as well as a good understanding of medical terminology. You will regularly be required to deal with queries from patients, consultants and GPs and use electronic work lists to actively monitor patient pathways together with general administrative tasks.
The successful candidate will be required to work well under pressure, with the ability to prioritise the demands of a busy office and manage their time and workload efficiently and effectively. They will also be required to work unsupervised and communicate with consultants and nurses on a regular basis.
The successful candidate will possess GCSE English Language grade C or above (or equivalent) and a relevant typing qualification of RSA II standard (or demonstrable keyboard skills), as well as previous clerical/administrative experience, preferably in a healthcare setting.
Working for our organisation
Our benefits
We offer a range of benefits to support our staff including:
1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
2. 27 days holiday rising to 33 days (depending on NHS Trust service)
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
4. A variety of different types of paid and unpaid leave covering emergency and planned leave
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
6. NHS Car Lease scheme and Cycle to Work scheme
7. An extensive range of learning and development opportunities
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person specification
Knowledge, Training & Experience
Essential criteria
9. Educated to GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification/demonstrable experience.
10. Previous Secretarial/ Administrative experience
11. Advance word processing and Computer literacy skills
Desirable criteria
12. Previous Office/Administrative experience
13. Knowledge of office applications and procedures
14. Experience of dealing with confidential information
15. Previous experience of Supervising others/ the work of others
Skills
Essential criteria
16. Able to organise and prioritise own workload
17. Possess a range of communication skills
18. Able to function effectively as part of a Team
Desirable criteria
19. Ability to work on own initiative and be proactive
20. Supervisory skills