Job Title: ACCOUNTS ASSISTANT – RETAILER SURETY
Immediate Manager: FINANCE DIRECTOR
JOB PURPOSE
The Accounts Assistant – Retailer Surety is responsible for the accurate and timely management of Retailers Surety bonds and final reconciliations. The Accounts Assistant – Retailer Surety will also be responsible for elements of the intercompany reconciliation.
The Accounts Assistant Retail Surety reports to the Finance Director - Operations and is required to effectively communicate and co-ordinate with other members of the Finance Department, Contract Managers/Retailers, MFG Finance Team, and all other head office departments and personnel.
The Accounts Assistant – Retailer Surety will assist the finance department as required with various ad hoc financial accounting, analytical and reporting tasks. The Accounts Assistant – Retailer Surety may also be required to assist other departments with financial and administrative activities from time to time.
Role Development
As the Motor Fuel Limited Finance Department develops, the role of Accounts Assistant – Retailer Surety will likewise develop.
In future, the Fuel Analyst should be looking to take a more active role in the provision of financial control, reporting and operational management information.
The Accounts Assistant should also develop accounting skills and practical skills through the shadowing of other Finance Department members and covering essential roles through periods of sickness or annual leave.
MAIN ACCOUNTABILITIES
To take operational responsibility for timely and accurate accounting and reconciliation of Retailer Bond receipts.
To take operational responsibility for timely and accurate settlement of shop supplier debts.
To take operational responsibility of Retailer reconciliations and settlement.
To take operational responsibility for timely and accurate reconciliation of certain Intercompany Accounts.
To take on various ad-hoc tasks within the department.
Perform other ad hoc duties as required (for accounts and other departments).
WORK CONTEXT
The post is based at MFG’s Head office in St. Albans, but some business travel may be required from time to time. Additional hours may also be required to be worked from time to time over the contracted working hours to ensure that needs of the business are met.
COMMUNICATIONS
Internal Contacts:
* Finance Director
* Financial Controller
* Retailers
* Operations Directors and their teams
* Other Head Office Personnel
External Contacts:
* Fuel Companies
COMPLEXITY
The main sources of complexity are:
The effective and efficient use of Excel, .csv files, reconciliation techniques, NetSuite, DRS and Sage 200.
To co-ordinate workload to achieve complimentary and competing deadlines.
To ensure that processes are scalable with the expansion of the business.
KNOWLEDGE AND SKILLS REQUIRED
Excellent organisational skills with the ability to prioritise tasks and to work to deadlines with a high degree of accuracy.
A good understanding of Excel.
A good understanding of Book-keeping and Reconciliation techniques.
Effective communication skills; verbal, electronic and written.
Highly computer literate with excellent working knowledge of Microsoft Office programmes.
Ability to achieve targets whilst maintaining accuracy.
Ability to develop positive working relationships with colleagues and external contacts.
Analytical and problem-solving skills.
An accountancy qualification would be an advantage.
Rational decision making.
Strategic thinking.
A flexible approach to achieving team priorities.