Job overview
PLEASE NOTE THAT THIS ADVERT MAY BE CLOSED EARLY IF WE RECEIVE A LARGE NUMBER OF APPLICATIONS
We are looking for an enthusiastic and motivated individual with excellent customer care and admin skills to join our team. You will support the team, our service users and carers in the effective running of the service.
Using excellent customer service skills the post holder will often act as the first point of contact to service users, carers and staff and will provide advice and information on involvement and engagement activity queries.
This role requires the post holder to work autonomously to meet predefined objectives set by the respective manager, within timescales and sometimes without direct supervision from within the team. It requires excellent organisational skills and an ability to communicate routine and sensitive information to staff, service users and carers.
We welcome applications from people with lived experience of mental health difficulties, learning disability and/or autism.
Main duties of the job
* Support the planning and organization of a range of activities including training and engagement events.
* To be responsible for the servicing of designated meetings, including
the preparation of agendas, supporting papers, minute taking,
management of actions etc;
* To provide advice and information to service users and carers regarding involvement and engagement activity processes such as how to apply for activity, payment processes
* To record patient feedback and involvement activity occurence onto electronic systems
Working for our organisation
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
* Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
* Flexible working opportunities to support your work/life balance
* Access to Continued Professional Development
* Involvement in improvement and research activities
* Health and Wellbeing activities and access to an excellent staff wellbeing service
* Access to staff discounts across retail, leisure and travel
Detailed job description and main responsibilities
Support the planning and organization of the development of a range of activities including training and engagement events.
To be responsible for the servicing of designated meetings, including the preparation of agendas, supporting papers, minute taking, management of actions etc;
To provide advice and information to service users and carers regarding involvement and engagement activity processes such as how to apply for activity, payment processes
To analyse situations often requiring tact or persuasive skills, to resolve queries as much as possible on the spot, referring more complex queries to other members of the Involvement and Engagement Team members.
Escalate concerns regarding the safety and wellbeing of service users and carer to clinical (i.e. CMHT, Consultant) or corporate services colleagues (i.e. Safeguarding or patient safety teams)
To input involvement and engagement activity information onto electronic systems.
To maintain the electronic database to ensure a thorough, accurate and robust record of involvement activity.
To support the maintenance of a central repository of Trust information and documents supportive of and relating to service user and carer engagement ensuring timely access to accurate information as and when required.
Other general office duties will include drafting standard letters, message taking, sending out post, photocopying, and providing general administration assistance to the rest of the team.
To support the production and circulation of new and existing documentation and resources relating to service user and carer involvement and engagement
As required, support training, development and supervision of volunteers as appropriate to the structure and function of the team;
To collate and organise the recording of staff, service user and carer customer satisfaction information
Provide occasional cover (for leave/other absences) to the wider Patient Experience Team undertaking similar tasks
Person specification
Education/Qualifications
Essential criteria
* Good level of general education including GCSE English and numeracy skills
* NVQ level 3 or equivalent experience
* NVQ level 3 or equivalent experience
Desirable criteria
* NHS experience or working within a busy office environment
* ECDL
Experience
Essential criteria
* Experience of working in a busy office with competing priorities
* Experience in setting up computer files and spread sheets
* Experience of minute taking and accurate recording of meetings
* Experience of using electronic reporting and data management system i.e. Ulysses, Datix or similar
Knowledge
Essential criteria
* Good written and spoken English
* Office systems and procedures
* Diary management and appointment booking using manual and computerised systems
Skills and abilities
Essential criteria
* Excellent customer care skills
* Sensitivity to people with mental health problems
* Able to prioritise workload
* Ability to demonstrate a methodical, organised and flexible approach to work.
* Ability to work as a member of a team and on own initiative
* Ability to respond to queries and simple problem solving
* Ability to follow procedures and undertake duties in accordance with departmental policies
* Effective communication (verbal and written) skills in order to communicate with all levels of the organisation.
* Able to handle sensitive information with utmost discretion.
* Good interpersonal skills in order to liaise effectively with people at all levels.
* Able to work to deadlines and under pressure
* Able to put people at ease and be able to relate well to children and adults
* Able to work on own initiative without close supervision.
* Capable of prioritising and organising own workload and that of others.
* Able to work as a member of a team.
* Setting up manual and electronic filing systems
* Commitment to providing a high quality of service
* Ability to remain calm under pressure
Work Related Circumstances
Essential criteria
* Ability to work flexibly to meet the needs of the service
* Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
* Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
* Appointments to regulated and controlled activities require an enhanced DBS disclosure.
📝 Application support - We recommend tailoring your application to each role you apply for, particularly your supporting information. This gives you the best chance of success. Your supporting information should clearly explain, with examples, how your skills and experience meet the essential and desirable criteria for the role.
We understand that some candidates may use AI tools to help prepare their application. This is not restricted, however, any AI support should only be used to enhance your own writing and must reflect your genuine skills and experience. You will be asked to talk about your application at interview. Applications that contain false or misleading information may be removed from the recruitment process.
We also offer virtual application support sessions each month, where you will learn some hints and tips to support you in completing your application form. To secure your place, and to find out more visit the on our website.
🌍 Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the
📬 After You Apply - Once your application is submitted, you’ll receive updates via email. Shortlisting is based on how well you meet the criteria outlined in the person specification. Only shortlisted candidates will be invited to interview, and invitations will be sent by email.
✅ If You're Offered the Role - If successful, the hiring manager will contact you directly with a verbal offer. They will then notify the Recruitment Team and submit the necessary paperwork. You’ll receive a formal conditional offer via email
🔍 Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with. These include:
* Identity verification
* Right to work check
* Disclosure and barring service (DBS)/Criminal record check (dependent on role)
* Professional registration and/or qualification check
* Occupational health assessment
* Employment history and reference validation
All applicants external to Pennine Care NHS Foundation Trust will be required to provide their to cover the most recent three years employment. This information will used to validate employment history and references.
If you require sponsorship, we will assess your eligibility based on current If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.
🚀 Once Checks Are Complete -
The Recruitment Team will coordinate with you and the hiring manager to confirm a start date. You’ll be booked onto a Trust Welcome Session and receive your Pennine Care NHS Terms and Conditions.
📣 Additional Information -
We are committed to equality, diversity, and inclusion (EDI), and we strive to ensure our workforce reflects the communities we serve. We actively encourage applications from individuals of diverse backgrounds to help us grow, innovate, and improve.
If you wish to be considered under the Disability Confident Scheme, you will be guaranteed an interview if you meet the essential criteria for the role.
If you need reasonable adjustments during the recruitment process, please contact us on 0161 716 3181 as early as possible so we can support you.
Please note:
* We do not accept unsolicited contact from recruitment agencies. Hiring managers should not be contacted directly.
* We may close this vacancy early if we receive a high volume of applications. If you have a disability or long‑term health condition and need extra time or adjustments to complete your application, please contact us as soon as possible. We will ensure you are not disadvantaged where a reasonable adjustment is appropriate.