36.5 hours per week
Park End Street, Oxford
Overview
Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.
In this role, you will play a key part in coordinating seminars and research camps, while also supporting broader event delivery across the School. Responsibilities will include liaising with keynote speakers and staff, producing promotional and conference materials, managing logistics such as travel and catering, and ensuring events are delivered to the highest professional standards. You will also contribute to post-event evaluation and continuous improvement, working closely with colleagues across the School to ensure smooth, impactful events that reflect Oxford Saïd’s values of academic excellence and collaboration.
Key responsibilities
* Coordinate and deliver seminars, research camps and other faculty-led events.
* Manage logistics including registrations, travel, catering and event materials.
* Maintain accurate databases of speakers and participants, and produce reports and evaluations.
* Support marketing and promotion of events in collaboration with internal teams.
* Monitor event budgets, process financial administration and maintain accurate records.
Qualifications and requirements
You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.
Right to Work within the UK is required for this position. For more information please refer to the pre-employment checks.
Application and contact
All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For guidance and support, please visit the University’s employment website.
Closing date: 22 September 2025 at 12.00 noon. Interviews will likely be held 29 September 2025.
Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at the School’s careers page.
Contact Person: Kateryna Tolok
Contact Email: vacancies@sbs.ox.ac.uk
Benefits
* Generous holiday allowance of 38 days including bank holidays
* Hybrid working
* Membership of the Oxford staff pension scheme
* Discounted bus travel
* Subsidised onsite catering
* Cycle loan scheme
* Plus, many other University benefits
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