About the Role
We are seeking a highly organised, proactive, and dependable Bookkeeper & Office Manager to oversee our financial operations, HR administration, and the smooth day-to-day running of our office.
You'll manage bookkeeping tasks, recruitment files, and compliance records while being a key support to the care home's leadership team and Directors. This role offers responsibility, variety, and the opportunity to make a meaningful impact in a supportive, close-knit environment.
You'll be based in an independent office building on site, where you will balance working independently with collaborating closely with the wider team.
Key Responsibilities
Bookkeeping & Financial
* Manage financial records, reconciliations, and reports using Xero
* Process sales and purchase invoices
* Support monthly payroll preparation (rota checks, timesheet accuracy)
* Audit and review agency staff invoices
* Manage petty cash and deposits
* Assist with budget planning and attend finance meetings
* Liaise with councils, NHS, and families on invoicing and queries
Office Administration
* Oversee smooth day-to-day office operations
* Handle correspondence, phone calls, and professional communications
* Maintain spreadsheets and internal records
* Manage filing, archiving, and compliance documentation
* Respond promptly to suppliers and stakeholders
Recruitment & HR
* Maintain recruitment files and staff records
* Assist with advertising roles, scheduling interviews, and preparing contracts
* Support onboarding processes, including references and compliance checks
* Keep HR, training, and DBS records updated to meet CQC standards
What We're Looking For
* Experience in bookkeeping and office administration
* Proficiency with Xero (or similar accounting systems)
* Strong Excel and IT skills
* Excellent communication and organisational ability
* Knowledge of HR/recruitment processes (preferred)
* Experience in the care sector (desirable but not essential)
What You'll Get
* £14.00 per hour starting rate (annual review in April 2025)
* 25-30 hours per week, Monday to Friday (set daytime hours)
* A rewarding role with both financial and HR responsibility
* Supportive, welcoming, close-knit team
Benefits
* Discounted or free meals
* Employee discount scheme
* Free flu jabs
* Free on-site parking
Schedule
* Monday to Friday
* 25-30 hours per week
* No weekends
Experience
* Bookkeeping: 2 years (preferred)
* Office/HR administration: 1 year (preferred)
Join Our Team
If you're a detail-driven professional with strong financial and administrative skills, and you'd like to be part of a care home where your contribution truly matters, we'd love to hear from you.
Job Types: Full-time, Part-time
Pay: From £14.00 per hour
Expected hours: 25 – 30 per week
Benefits:
* Employee discount
* On-site parking
Experience:
* Bookkeeping: 1 year (preferred)
Work Location: In person