Proposals Assistant
Galldris Group
Location: Enfield, Middlesex, EN3 7FJ
An exciting opportunity has arisen for a Proposals Assistant to join our Head Office team based in Enfield, Middlesex. The Proposals Assistant will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business.
Key Responsibilities:
As a Proposal Administrator, you will provide essential administration support to the proposals department, ensuring efficiency and organisation across all work winning activities. Your key responsibilities will include, but not limited to:
* Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary
* Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders
* Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged
* Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms
* Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items
* Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox
* Where required, other administration support to senior staff and the wider business
This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast-paced environment.
Qualifications/ Experience/Knowledge:
Essential Criteria:
* GSCE’s or equivalent
* Proficiency in IT packages including Microsoft Office
* Previous office/administration experience within the construction industry
Desirable Criteria:
* A Levels or equivalent
* Previous experience of supporting a preconstruction team
* Previous experience in document management
Skills:
* Attention to detail
* Ability to work confidently and take initiative
* Self-motivated and enthusiastic
* Proven communication skills
* Able to work effectively in a fast-paced environment
Why work for us?
You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include:
* 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service
* An additional day of annual leave if your birthday falls on a working day
* Access to a range of wellbeing resources through our Employee Assistance Programme (EAP)
* Private medical insurance (available after successful completion of probation)
* Company life assurance at four times your annual salary
* Access to our employee job referral scheme, offering rewards between £500 and £1,000
Interested applicants must be eligible to work legally in the UK.
Should you feel you have what it takes to be successful in this role, then we would love to hear from you.
Employee referral scheme - refer a friend or family member to work for Galldris.
Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.
Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable