Dbs administrator (fixed term contract)

Are you an organised, immediately available administrator with excellent database skills? We have a short term project focused on managing essential Disclosure and Barring Service (DBS) checks.

We are seeking a highly efficient and motivated DBS Administrator to join our team on a temporary fixed term contract until the end of August. You will play a vital role in coordinating the administration of our mandatory DBS check project, ensuring all records are up-to-date and compliance is maintained across the Trust.

The team works on a hybrid working pattern and you must be able to come into the office at least once a week. This may include other days dependent on team needs.

Main duties of the job

As the DBS Project Administrator, you will be responsible for the full range of administrative and coordination tasks, including:

Database Management: Accurately updating and maintaining the project's central database with current employee and DBS information.

Communication: Drafting and sending professional, clear emails to employees and managers regarding their outstanding DBS requirements.

Chase Management: Proactively chasing employees and departmental managers via email and phone to ensure timely completion of checks.

Record Keeping: Maintaining meticulous, confidential, and accurate records of all project activities, correspondence, and completed DBS statuses.

Coordination: Assisting with the general coordination and smooth running of the project administration.

About the Trust

Oxford Health provides physical, mental health and social care services for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Services are delivered at community bases, hospitals, clinics and people's homes, aiming to provide care as close to home as possible.

Benefits

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job responsibilities

While they may overlap, the duties outlined above illustrate the level of dedication and organisation required for this role.

Person Specification

• Please tell us about a project or piece of work you have supported that has required you to work to pace and tight deadlines.

Data Entry

• Please tell us about any work you have done that requires data entry and high levels of attention to detail.

Accountability

• Please tell us about a time you had to chase someone for information you required and the steps you took to ensure they met your deadlines.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.