Job Title: Site Secretary
Location: Scotland (Energy from Waste Facility)
Company: H9 Talent Solutions
About the Role
H9 Talent Solutions is seeking a highly organised and proactive Site Secretary to support operations at a leading Energy from Waste (EfW) facility in Scotland. This role is pivotal in ensuring the smooth day-to-day administrative functioning of the site, supporting both management and operational teams in a fast-paced, safety-critical environment.
Key Responsibilities
Provide comprehensive administrative support to the Site Manager and wider site team
Manage site documentation, including reports, permits, and compliance records
Coordinate meetings, prepare agendas, and take accurate minutes
Maintain filing systems (electronic and hard copy) in line with company and regulatory requirements
Act as the first point of contact for visitors, contractors, and external stakeholders
Support health, safety, and environmental documentation processes
Assist with procurement processes, including raising purchase orders and tracking deliveries
Handle incoming communications (emails, calls, correspondence) and distribute appropriately
Support onboarding processes for new staff and contractors
Ensure office supplies and site facilities are maintained efficiently
Requirements
Proven experience in an administrative or secretarial role, ideally within industrial, energy, or construction environments
Strong organisational and multitasking skills with excellent attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to work independently and manage competing priorities
Excellent communication and interpersonal skills
Familiarity with health & safety procedures and documentation is desirable
Experience with document control systems is an advantage
Personal Attributes
Professional and approachable manner
Strong problem-solving skills and initiative
High level of confidentiality and integrity
Adaptable and resilient in a dynamic working environment