Role Overview
We are seeking a detail-oriented and proactive Accounts Payable and Purchase Ledger Clerk to join our Finance team at Primeflight EMEA. This role is critical to maintaining the accuracy and integrity of our financial operations across multiple entities within the EMEA region. The successful candidate will be responsible for managing all aspects of the purchase ledger, processing supplier invoices, reconciling accounts, and supporting payment processes. You will play a key role in ensuring supplier relationships are well-managed and internal processes are followed in accordance with company policies.
Key Responsibilities
* Purchase Ledger Management
* Maintain and manage the Purchase Ledger across all Primeflight EMEA entities, ensuring all records are accurate, up to date, and fully reconciled
* Invoice Processing
* Accurately process a high volume of inbound supplier invoices, matching them to purchase orders and delivery notes where applicable, ensuring timely data entry into the accounting system
* Supplier Dispute Resolution
* Investigate and resolve discrepancies and queries related to supplier invoices, engaging with both internal departments and external suppliers to ensure swift resolution
* Payment Processing
* Prepare and process weekly supplier payment runs, ensuring payments are made in line with contractual terms and company approval protocols
* Bank Reconciliations
* Perform regular reconciliations of bank accounts, ensuring that all transactions are accurately recorded and any variances are investigated and resolved promptly
* Compliance & Approvals
* Ensure all invoices and expenses are processed in compliance with internal control procedures, including adherence to the company's spending and approval frameworks
* Project & Ad Hoc Support
* Provide support for various finance-related tasks, projects, and initiatives as directed by the Group Financial Controller. This may include reporting, audits, systems upgrades, or process improvements
Essential Skills & Experience
* Software Proficiency
* Proficient in Microsoft Office, particularly Excel, and experience working with finance/accounting software systems
* Business Acumen & Curiosity
* A genuine interest in learning about the wider business operations and how the finance function supports its success
* Attention to Detail
* Strong numerical and data-entry skills with a high level of accuracy
* Problem-Solving
* Ability to investigate and resolve issues independently while identifying areas for process improvement
* Team Collaboration
* A positive, adaptable team player who thrives in a collaborative environment and contributes to the team's success
* Proactive Attitude
* Willingness to take ownership of tasks, challenge existing practices constructively, and contribute to continuous improvement efforts
Desirable Skills & Experience
* Xero Accounting Software
* Previous experience working with Xero or similar cloud-based accounting platforms
* Purchase Order Knowledge
* Familiarity with purchase order systems and understanding of PO approval workflows and related internal controls
What We Offer
* A supportive and collaborative work environment
* Opportunities for career development and learning
* Involvement in a growing and evolving international business