Accounts and Payroll Assistant, Inverness
Client: Meallmore
Location: Inverness, IV12 5EF
Job Category: Other
EU work permit required: Yes
Job Reference: 103cbc676a45
Job Views: 3
Posted: 25.08.2025
Expiry Date: 09.10.2025
Job Description:
Meallmore are looking for an Accounts Assistant - Sales Ledger and Payroll (Clients Accounts) to join our team at head office in Caulfield House, Inverness. We are a leading provider of residential care services, operating 27 care homes across Scotland. Our high-quality care is tailored to residents’ needs, promoting independence.
Your role as an Accounts Assistant (Clients) will include:
* Ensuring care fees are accurately invoiced and receipts posted correctly.
* Carrying out credit control, including participating in monthly debt calls with the Home/Area Manager.
* Building relationships with Care Homes and Local Authorities.
* Finalising accounts and arranging refunds as appropriate.
* Processing weekly Direct Debits and following banking guidelines for related correspondence.
* Communicating effectively and professionally with clients’ families.
* Having a good knowledge of Care Home funding.
One week in four, responsibilities include processing payroll, such as:
* Importing data from the time management system to payroll.
* Processing new employees, leavers, and internal transfers.
* Handling payments/deductions not exported from the time management system, including statutory payments and Sick Pay.
* Updating payroll records with notified changes.
* Reconciling hours from the time management system to hours paid via payroll.
* Submitting RTI information to HMRC via the Government Gateway.
* Dealing with staff queries regarding pay.
Qualifications and skills:
* Excellent numerical and analytical skills.
* Strong verbal and written communication skills.
* Good organisational and time management skills.
* Minimum one year’s experience in an accounts role.
* Proficiency in Microsoft Office programs.
* Ability to reconcile fee accounts and perform credit control effectively.
* Ability to multitask, be tenacious, and identify errors or omissions in information.
What we can offer you:
* 30 days annual leave pro-rata.
* Investment in ongoing professional development, including mentorship schemes.
* Refer a friend bonus scheme (up to £1000).
* Pension scheme.
* Company sick pay scheme.
* Free onsite parking.
* Hybrid working option after 3 months of training.
Salary: £29,250 - £30,225 per annum
Hours: Full-time (Part-time considered). Hybrid working after 3 months.
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