Undergraduate Secretary
University Hospitals of Morecambe Bay NHS Trust
The closing date is 23 June 2026
The post holder is part of the undergraduate medical education team at UHMBT, based in the education centre at Royal Lancaster Infirmary. This post involves providing administrative support to the undergraduate team at UHMBT in the planning and co‑ordination of specialty timetables and clinical assessments for medical learners across UHMBT. This will also involve arranging education meetings, taking minutes as well as maintaining general office processes to support the organisation and facilitation of undergraduate medical education at UHMBT.
It is a pending job evaluation confirmation.
Main duties of the job
Providing administrative support to the undergraduate team in the planning and co‑ordination of specialty timetables and clinical assessments for medical learners across UHMBT.
Monitoring mandatory training for medical learners and reporting non‑compliance to the undergraduate coordinators.
Carrying out general office duties.
Organising inductions for new learners to the Trust.
Issuing certificates of attendance and letters of thanks to clinical teachers.
Organising educational appraisals for medical educators and keeping appropriate records.
Updating central documents accessed by the undergraduate team and partner medical schools.
Taking part in the facilitation of medical student practical examinations.
Maintaining the undergraduate medical education intranet and internet sites ensuring they are kept up to date with key information.
Ensuring that rooms are booked for undergraduate teaching with appropriate equipment and resources.
Providing administrative support to the undergraduate coordinators in arranging student smart cards, Lorenzo accounts, IT accounts and access to updated training information on the Trusts Training Management System (TMS) escalating any issues as appropriate to the undergraduate coordinators.
Communicating using various face‑to‑face and electronic means.
Contributing to newsletters, publications and social media updates relevant to each year group.
About us
We operate from three main hospitals – Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant‑led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non‑life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Our Community Service for adults are provided in people's homes, community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent, improve their health and manage their conditions through high quality care, advice and support.
Person Specification
Qualifications
Experience
* At least 12 months experience in an secretarial / administrative role
* Experience of an education, training or health environment
Knowledge and skills
* Working knowledge of Microsoft Office 365 and its applications
* Demonstrable building and maintaining working relationships
* Demonstrable dealing with difficult situations
* Ability to operate audio visual equipment
Personal attributes
* Compassionate Enthusiastic Innovative Approachable Trustworthy Assertive Adaptable to the changing needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals of Morecambe Bay NHS Trust
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