Pilton United Charity is a long established charity in Barnstaple, North Devon responsible for the management of Almshouses and residential properties in Pilton for the benefit of local people. The Charity is governed by a Board of Trustees and supported by a small team of staff who deal with the day to day running of the Charity.
The Role
The Trustees are seeking to appoint an Assistant Clerk to Trustees to support and learn the role of Clerk with a view to taking over when the existing Clerk leaves the charity later in the year. To provide administration, governance, accounting & operational support to the Trustees.
The role is essential to the effective day to day running of the Charity and the management of its Properties, acting as the principle contact for Trustees, residents, contractors & working alongside the Warden in supporting Trustees in meeting their statutory and regulatory responsibilities.
Key responsibilities
Governance & Compliance
Prepare Agendas, reports & minutes for Trustee meetings
Maintain statutory records, policies, procedures & registers
Support Charity Commission compliance & annual returns
Maintain safeguarding, GDPR, Health and Safety & risk documentation
Financial Administration
Record Invoices. Payments, reporting arrears and income & expenditure using Xero
Manage gifts and receipts including historic local traditions
Support Trustees and accountants with budgets, reconciliations & audit information
Maintain accurate financial records & logs
Almshouse & property Operational Management
Manage Charity property rentals including new resident/tenants, arrears, rent reviews
Arrange property inspections & consult with contractors on works required
Oversee compliance records for fire safety, inspections, regulatory checks & equipment
Act as first point of contact for tenants, Warden, residents, contractors & the general public
Person Specification
Essential
Strong Administration & organisational skills
Excellent written & verbal communication
Ability to work independently & exercise sound judgement
High standard of confidentiality and integrity
Confidence in maintaining accurate records both paper & digitally
A calm professional and approachable manner
Empathy and respect when working with older or vulnerable residents
Desirable
Experience with working with almshouse charity or community organisations
Knowledge of safeguarding and GDPR
Experience of financial administration systems, we use Xero
Experience collaborating with contractors
Experience of minute taking and accurate record keeping
Hours: 22 – 28hrs per week from home with occasional working from the meeting room and Trustee Quarterly evening meetings on 2nd Tuesday of the month in January, April, July and October.
Job Type: Part-time
Pay: £15.00-£18.00 per hour
Expected hours: 22 – 28 per week
Benefits:
* Company pension
* Work from home
Work Location: Hybrid remote in Barnstaple EX31 1QP