Join to apply for the Office and Facilities Manager role at Support for Ordinary Living
1 day ago Be among the first 25 applicants
Join to apply for the Office and Facilities Manager role at Support for Ordinary Living
Get AI-powered advice on this job and more exclusive features.
ACCOUNTABLE TO: Head of Finance & Business Support
SALARY: £29,064
ANNUAL LEAVE: 30 Days inclusive of public holidays
LOCATION: Lanarkshire
BASE: Kirk Road, Wishaw
General Description
Our Vision is ‘A world in which everyone’s potential to live a good life is fulfilled.’ We believe a ‘good life’ is one filled with the ordinary – love, friendship, belonging and the opportunity to use our skills and talents in places that appreciate them.
Job Purpose
The Office and Facilities Manager is responsible for the effective management of our office environment, facilities, and a wide range of operational support functions. This includes overseeing contracts, compliance, maintenance, administrative systems, and general office coordination to ensure a safe, efficient, and well-organised workplace.
Key Responsibilities
* Maintain digital office filing systems.
* Work in Partnership with the People Team to support onboarding of new staff (e.g. desk setup, access, equipment).
* Maintain inventory and ensure stock levels are adequate.
* Liaise with suppliers and service providers for quotes and deliveries.
* Ensure the office environment is safe, clean, and well-maintained.
* Manage cleaning contracts and monitor standards.
* Develop, implement, and maintain office procedures and policies.
* Ensure compliance with health and safety regulations.
* Ensure VDU self-assessments are carried out.
* Maintain GDPR and data protection compliance in office operations.
* Manage contracts for utilities, IT, leases, and office services.
* Review and renew insurance policies, obtaining quotes in advance.
* Maintain a central record of all contracts and renewal dates.
* Monitor driving licence, MOT, and business insurance checks for staff using vehicles.
* Maintain logs and ensure documentation is up to date.
* Conduct fixed asset audits and tagging.
* Coordinate printer maintenance and manage secure document disposal (e.g. Shred-it).
* Ensure the office environment is safe, welcoming, and well-equipped for staff and visitors.
Essential Criteria
* Strong organisational skills – ability to manage multiple tasks and priorities.
* Excellent time management – meeting deadlines and maintaining efficiency.
* Attention to detail – ensuring accuracy in documentation and processes.
* Effective communication – both verbal and written, across all levels.
* IT proficiency – confident use of Microsoft Office (Word, Excel, Outlook) and office systems.
* Facilities management knowledge – overseeing maintenance, cleaning, and office safety.
* Procurement and stock control – managing supplies, ordering, and vendor relationships.
* Contract and insurance management – reviewing, renewing, and maintaining documentation.
* Problem-solving and initiative – proactive in identifying and resolving issues.
* Confidentiality and discretion – handling sensitive information appropriately.
Desirable Criteria
* Experience in a social care or third-sector environment
* Knowledge of GDPR and data protection practices
* Experience with asset management and tagging.
Personal Attributes
We Are Looking For Someone Who Is
* Values-driven and committed to the mission of inclusive, person-centred support.
* Proactive and solution-focused with a continuous improvement mindset.
* Collaborative and supportive, across the organisation.
* Adaptable, with the ability to manage competing priorities and deadlines.
Please Note: This is a new post, and this job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule as it is expected that the role will evolve
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Management and Manufacturing
* Industries
Hospitals and Health Care
Referrals increase your chances of interviewing at Support for Ordinary Living by 2x
Get notified about new Office Facilities Manager jobs in Main, Wales, United Kingdom.
Wrexham, Wales, United Kingdom 15 hours ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr