Purpose of the Position
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations. You will report to the Personnel Logistics Team Lead and provide efficient logistics support within the HR department, acting as the focal point for allocated vessels and managing all aspects of personnel logistics.
Responsibilities
* Coordinate the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost‑effectively, and in line with crew change schedules.
* Provide regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel‑specific mobilisation and visa requirements.
* Ensure all offshore certifications are valid and up to date prior to mobilisation, including:
o Passports and Seafarers ID
o Offshore survival certifications (e.g., BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
o Medical fitness certificates (e.g., OGUK and Saipem medicals)
o Relevant vaccinations (e.g., Yellow Fever)
* Work closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
* Book and manage all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
* Maintain accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
* Keep the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
* Coordinate with the Training Department to arrange client‑specific training requirements.
* Participate in an on‑call rota, providing support to vessels and personnel outside standard working hours.
* Provide team cover during absences, ensuring continuity of operations.
* Maintain up‑to‑date knowledge of Saipem procedures, industry standards, and statutory regulations.
Eligibility
* Applicants must reside in the UK and possess full, permanent UK right‑to‑work status. Saipem is unable to offer sponsorships.
Experience
* Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast‑paced Personnel Logistics environment.
* Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable.
Technical Knowledge
Strong understanding of:
* Visa processes and international travel requirements
* Offshore certification and training requirements
* Global travel restrictions and compliance considerations
IT Skills
* Competent in the Microsoft Office suite (intermediate level or above).
Benefits
* Contractor position, PAYE, full‑time for 12 months (possibility to extend).
* Hybrid working model: Smart Working options and flexible hours to help achieve a better work‑life balance.
* One Saipem Way soft skills model that promotes communication and collaboration to achieve common goals and supports skills development and career growth.
* Location: Aberdeen, Bridge of Don.
* Start date: as soon as a successful candidate is identified.
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